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1 1 E-Bid Capacity No. - 1 For B-1 Tender No.- of GOVERNMENT OF MAHARASHTRA WATER RESOURCES DEPARTMENT SUPERINTENDING ENGINEER, MECHANICAL CIRCLE (GATES), PUNE EXECUTIVE ENGINEER Chief Gate Erection Unit No 5, Nashik-4 DRAFT FOR BID CAPACITY DOCUMENT Name of Work: Design, manufacture, supply, erection, testing & commissioning of 900 mm diameter valve with electrical actuators with replacement of existing valve with a new suitable type of free discharge valve of given specifications situated at 50 feet level -1 Bhandardara Project. Estimated Cost Rs. 1,78,50,000/- Cost of booklet: Rs.2000/-

2 Issue of Bid Capacity Document 2 Name Of Work : Design, manufacture, supply, erection, testing & commissioning of 900 mm diameter valve with electrical actuators with replacement of existing valve with a new suitable type of free discharge valve of given specifications situated at 50 feet level -1 Bhandardara Project. Class of Registration of the Bidder: Manufacturers or Authorized dealers or Registered Contractors with Mechanical Organization of B-Class or above having experience of supply & erection of same free discharge valve as a component of Dam supplied to Mechanical Organization or Dam related mechanical works such as Manufacturing/ Erection/ Repairs & maintenance of Gates with Mechanical Organization, State Govt. of Maharashtra. Estimated Cost : Rs. 1,78,50,000/- Issued to M/s. VIDE D.R. No. Date : / / Divisional Accountant Chief Gate Erection Unit-5 Nashik Executive Engineer Chief Gate Erection Unit-5 Nashik.4

3 3 INDEX Name of work; Design, manufacture, supply, erection, testing & commissioning of 900 mm diameter valve with electrical actuators with replacement of existing valve with a new suitable type of free discharge valve of given specifications situated at 50 feet level -1 Bhandardara Project. Sr. No. Particulars Page No. Detail Tender Notice, schedule SECTION-I : Information & Instruction to Applicants 1.0 Information & Instruction to Applicants 1.1 Method of applying 1.2 Definition 1.3 Final decision making authority 1.4 Clarification 1.5 Particulars are provisional 1.6 Site visit 1.7 Minimum eligibility criteria for Bid Capacity 1.8 Evaluation criteria for Bid Capacity 1.9 No evaluation will be done 2.0 ANNNEXTURE - A A. Description of the project B. Climatic conditions C. Scope of the work 2.1 Details of the work 2.2 Information for obtaining documents 3.0 Work and site conditions

4 4 4.0 Period of completion and Programme of work 5.0 Other data for statements and Proforma 6.0 Minimum eligibility criteria for Bid Capacity 6.1 Bid capacity 6.2 Annual Turnover 6.3 Composition of the Evaluation Committee 6.4 MACHINARY & EQUIPMENT SECTION II : BID CAPACITY INFORMATION Letter of Transmittal Statement-1: Bid Capacity (Value of A) Statement-2: Bid Capacity (Value of B) Proforma-1(a), 1(b) and 1(c) Proforma-2 Proforma-3 Proforma-4 Proforma-5 Proforma-6 Proforma-7 Proforma-8 (Check list)

5 5 II Re-call e-tender Notice No.1 for Government of Maharashtra Water Resources Department Mechanical Circle (Gates) Pune Main Portal:http;//maharashtra.etenders.in Mech.Org. Portal:http: // mahayantriki. gov.in Executive Engineer Chief Gate Erection Unit-5 Nashik Online digitally signed applications for B-1form for below mentioned e-tender for the following work is invited by the Executive Engineer Chief Gate Erection Unit-5 Nashik (Phone No ) on behalf of Government of Maharashtra From manufacturers or Authorized dealers or Registered contractor with Mechanical Organization B-Class or above all above bidders must have experience Dam related of Mechanical Works such as Manufacturing, Erection, Repairs & Maintenance of Gates or providing &erection of same free discharge valve as a component of Dam supplied to Mechanical Organization.. The blank tender documents are to be downloaded from the Government website Blank tender documents will not be sold by office. Venders who have enrolled & empanelled on the above portal can download tender documents form the website, Enrollment of qualifying venders & submission of tender will have to be done online only on the portal qualifications of venders for enrollment will be done by Superintending Engineer, Mechanical Circle (Gates) Pune. After receipt of application with required documents mentioned in Detail Tender Notice Blank Bid Capacity documents will be available from In the first phase of Bidding, Bid Capacity of the bidders will be assessed & prequalified bidders will be allowed to participate in the main bidding process. Bid Capacity documents are available for online Bid preparation on Govt. website 30 / 3 /.2013 to 15 / 4 / 2013 & MainB-1 tender documents are available for online Bid preparation on Govt. website from 22 / 4 /.2013 to 25 / 4 /2013 The time schedule for various bidding phase is given in debited tender notice. which is also available on web site as a part of Bid documents. Sr. No Name of work Design, manufacture, supply, erection, 1 Testing & commissioning with electrical actuators with replacement of existing valves situated at 50 feet level-1 Bhandardara Project with a new suitable type of free discharge valve of following specification 1) Type : Horizontal type installation 2) Nominal valve dia :900 mm 3) Pressure Rating PN 16 Bar 4) Maximum water head : 216 feet 5) Required minimum total discharge at 8 m. head : 245 cusecs 6) Maximum discharge through each old erected valves at any head & at any opening condition : 245 cusecs 7)Mode of operation ; Electrically operated with suitable gear box & manual, with hand wheel. A: Supply : Supply from company to site at Bhandardara Dam including all Taxes,Duties, Transportation charges etc. B: Installation: Including dismantling old valve erecting new valve by making required modification, required civil concrete work for valve basement & all necessary arrangement required for complete installation with satisfactory test & trial at site. Estimated cost Rs. Earnest money Deposit 0.75 % Rs. Security Deposit (4 %) Rs. 1,78,50,000/- 1,34,000/- 7,14,000/- Time limit For completion 365 Days Cost of B-1 Tender Document 10000/- The Contractors participating first time in e-tendering Bids will have to procure Digital Signature Certificate, Username and Password from competent authorities as per guideline mentioned on homepage of the website. All requisite information required for the submission of Prequalification documents is available on the above said website. If any assistance is required regarding e-tendering (upload/download) please contact Next tender (Mobile No ) System Integrator next tenders.com Executive Engineer Chief Gate Erection Unit-5, Nashik Cost of Bid Document 2000/-

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7 7 Detail e-tender Notice No. 1 for (e-tender No. ) Government of Maharashtra Water Resources Department Mechanical Circle (Gates), Pune Chief Gate Erection Unit-5 Nashik Main Portal: http;//maharashtra.etenders.in Mech.Org.Portal: Online digitally signed applications for B-1Tender for the following work is invited by The Executive Engineer, Chief Gate Erection Unit-5 Nashik-4 (Phone No ) on behalf of Government of Maharashtra From manufacturers or Authorized dealers or Registered Contractors with Mech. Organization of B class or above of having experience of Dam related Mechanical works such as manufacturing, erection, Repairs & Maintenance of Gates or providing & erection of same free discharge Dam site to Mechanical Organization. Sr. No 1 Name of work Design, manufacture, supply, erection, Testing & commissioning with electrical actuators with replacement of existing valves situated at 50 feet level-1 Bhandardara Project with a new suitable type of free discharge valve of following specification 1) Type : Horizontal type installation 2) Nominal valve dia :900 mm 3) Pressure Rating PN 16 Bar 4) Maximum water head : 216 feet 5)operating Required minimum total discharge at 8m. head : 245 cusecs 6) Maximum discharge through each old erected valves at any head & at any opening condition : 245 cusecs 7)Mode of operation ; Electrically operated with suitable gear box & manual with hand wheel. A: Supply : Supply from company to site at Bhandardara Dam including all Taxes,Duties, Transportation charges etc. B: Installation: Including dismantling old valve erecting new valve by making required modification, required civil concrete work for valve basement & all necessary arrangement required for complete installation with satisfactory test & trial at site. Estimated cost Rs. Earnest Money Deposit Rs. Security Deposit Rs. 1,78,50,000/ / /- Time limit for completi on 365 days Cost of B-1 Tender Document Cost of Bid Doc.Rs. 10,000/- 2000/- 2. Bid Capacity Document: The forms of Bid Capacity documents are available on the e-tendering government website The aspiring Bidders will have to download Bid Capacity form from the website only. While submitting the dully filled Bid Capacity Documents the Bidder are required to Deposit Rs.2000/- ( Rs. Two thousand only) in the form D.D. only in favour of Executive Engineer, Chief Gate Erection Unit-5 Nashik. Original D.D. should be sent to the office of the Executive Engineer, Chief Gate Erection Unit-5 Nashik, before the last date of submission of bid document. This is essential for enrollment of the contractor on the above mentioned portal and permitting the contractor to participate in pre-bid conference. The bidder has to download the Bid Capacity application form from website, fill it and upload the scanned copy of duly filled form, along with required documents. The list of pre-qualified bidders will be available on website and also will be communicated to the successful bidders by .

8 8 3. Main e-tender Document: Main e-tender documents to be downloaded by the bid-qualified bidders only from the Govt. website While submitting the dully filled e-tender documents the bidders are required to Deposit Rs /- (Rs. Ten Thousand only) in the form D.D. only in favour of Executive Engineer, Chief Gate Erection Unit-5 Nashik. Original D.D. should be sent to the office of the Executive Engineer, Chief Gate Erection Unit-5 Nashik before the last date of submission of main B-1 tender document 4 Pre- Bid conference for work at Sr.No.1 will be held on / /2013 at p.m. hrs in the office of the Chief Engineer (Mech.), Water Resources Department, Nasik. 5 E-Opening of e-tender forms will be done as per time schedule specified. 6 The contractor should upload the documents in readable form. He should take trial of uploads by taking printout. The unreadable documents will be treated as null and void. The remaining documents will be evaluated. 7 Right to reject any or all the tenders without assigning any reason thereof is reserved. 8 If any assistance is required regarding e-tendering (upload/download) please contact Next tender (Mobile No )

9 9 II Re-CAll Detail e-tender Notice No. 1 for (e-tender No for ) Government of Maharashtra Water Resources Department Mechanical Circle (Gates), Pune Chief Gate Erection Unit-5 Nashik Main Portal: http;//maharashtra.etenders.in Mech. Org. Portal: Name of Office:- Executive Engineer Chief Gate Erection Unit-5 Nashik.4 Name of Circle:- Suprintending Engineer Mechanical Circle (Gates) pune Name of Work: Design, manufacture, supply, erection, Testing & commissioning with electrical actuators with replacement of existing valves situated at 50 feet level-1 Bhandardara Project E-Tender Notice No- 1 for ( ) Sr. No. WRD Stage Contractor s Stage Start Date Start Time Expiry Date & Time 1 Release e-tender : : Pre Qual Document Purchase Pre Qual Document Download & Online : :00 Preparation 4 Close for Bidding of prequl : :00 5 Re-encryption of prequl : :00 6 Pre Qual Document Opening and Short listing : :00 7 Main Tender Preparation : : Main Tender Document Purchase : Main Tender Document & Online Bid : : Main Tender Schedule A Document & Online Bid : :00 11 Close for Bidding of Main Tender : : Re-encryption of Main Tender : :00 13 Tender Opening and Short - listing (Technical) : :00 14 Financial Bid Opening : :00 Note- 1) Prebid meeting will be held on 23/04/2013 at p.m. in the office of the Chief Engineer (Mechanical) Water Resources Deptt. Trimbak Road, Nashik ) Any change in above schedule will be communicated accordingly. Executive Engineer Chief Gate Erection Unit-5 Nashik

10 10 SECTION - I INFORMATION AND INSTRUCTIONS TO THE APPLICANTS

11 1.00 Information and Instructions to applicants: 11 SECTION I 1.01 The online tender in B-1 form with following conditions invited by the Executive Engineer, Chief Gate Erection Unit-5 Nashik on behalf of The Governor of Maharashtra From manufacturers / Authorized dealers/registered Contractors with Mech. Organization who have the similar type of work experience Providing & erection of free discharge valve who are capable and willing to execute the whole work with their own financial resources The enclosed form shall be filled in completely and all questions shall be answered. All information requested for in the enclosed form shall be furnished against the respective columns in the form. If any particular query is not relevant, it should be stated as Not Applicable. Only dash reply will be treated as incomplete information. All relevant statements, Proforma, documents must be duly signed with name & office seal of contractor. All applicants are cautioned that incomplete information in the application or any change(s) made in the prescribed forms with tender application & statements, Proforma, documents without signature, name & office seal will be treated as non-responsive The Bid Capacity document shall be typed on applicant s letterhead and shall be uploaded Any over writing or correction shall be attested. All pages of the bid capacity document shall be numbered and should be submitted as a package with a signed letter of transmittal All the information must be filled in English Language only Information and Certificate(s) furnished along with the application form (the respective application who vouch to the suitability, technical know-how and capability of the applicant) should be signed by the applicant with name & seal The applicant is encouraged to attach any additional information (photographs of works which were already carried out which he thinks necessary in regards to his capabilities). No further information will be entertained after submission of bid capacity documents unless it is requested The bid capacity documents in prescribed forms as required in this booklet duly completed and signed shall be uploaded along with all relevant documents a) The cost incurred by applicant in preparing this offer, in providing clarification or attending discussions, conferences in connection with this document, shall not be reimbursed under any circumstances. b) In the event of any applicant wishing to withdraw from Bid Capacity documents, the applicant must write an explanatory letter to the Superintending Engineer Mechanical Circle(Gates) Pune/ Chief Engineer,( Mechanical ) water Resources Deptt. Nashik.

12 METHOD OF APPLYING: 1.11 If the application is made by an individual, it shall be signed by the individual above his full name and current address & with office seal If the application is made by proprietary firm it shall be signed by the proprietor above his full name and the full name of his firm with its current address.if the application is made by the firm in partnership, it shall be signed by all the partners of the firm above their full names and current addresses or by a partner holding valid power of attorney for the firm by signing the application, in which case a certified copy of the power of attorney shall accompany the application. A certified copy of the partnership deed, current address of all the partners of the firm shall also accompany the application If the application is made by a limited company or a corporation, it shall be signed by a duly Authorized person holding the power of attorney for signing the application, in which case a certified copy of the power of attorney shall accompany the application. Such limited company or corporation may be required to furnish satisfactory evidence of its existence before the Bid Capacity is awarded Manner of Submission of Bid Capacity and its accompaniment: The contractor shall upload the documents listed as below along with Bid Capacity booklet. i) Valid manufacturer or Authorized dealers or registration certificate as an approved registered contractor with Class-B or above with Mechanical Organization see page No. 1 of D.T.P. Govt. of Maharashtra. In original or certified copy there of as a registered contractor having experience of Supply & erection of same free discharge valve as a component of Dam & supplied to mechanical Organisation or Dam related mechanical works such as Manufacturing, erection, repairs & maintenance of Gates with Mechanical Organization. ii) Details of work in hand other works tendered & clearance certificate duly sign by Executive Engineer iii) Work Experience of Supply & erection of Free discharge valve as a component of Dam &supplied to Mechanical Organization or Dam related works such as manufacturing, erection, repairs & maintenance of gates with Mechanical Organization. iv) Details of plant & machineries (owner & otherwise) v) Details of Technical persons with tenderer. vi) The balance sheet of last 5 years duly certified by the Chartered Accountant. vii) Value Added Tax (VAT) registration certificate by Maharashtra State Value Added Tax Act. (Maharashtra act No. 2005) & its clearance certificate up to March viii) Deed of partnership of articles of Association and Memorandum of Association for limited company. ix) Power of Attorney in original / attested true copy. x) Copy of Pan Card

13 13 xi) Professional Tax Certificate xii) Copy of certificate of Registration under Central Sales Tax (Registration and Turnover) Rules All documents are required to be uploaded with Bid Capacity Document shall be attested by Gazetted Officer and if required, original copies shall be made available for verification. 1.2 DEFINITIONS : In this tender document the following terms shall have the meanings hereby assigned to them except where the context otherwise requires. I Govt. / Deptt. This means State Govt. of Maharashtra, Water Resources Department. II III IV C.E(M) C.E (M) means Chief Engineer (Mechanical), Water Resources Department, Nashik. S.E.(M) S.E. (M) means Superintending Engineer (Mech.) of the circle in overall charges of the work pertaining to the contract. E.E(M)/ENGINEER INCHARGE E.E (M)/ENGINEER INCHARGE Means the Executive Engineer incharge of the work. V Engineer s representative: Mean the Deputy Engineer, who is in direct charge of the works. VI Applicant : Applicant means individual proprietary firm, firm in partnership, Limited company Corporation applying to become eligible to tender. VII VIII Website: Website means Contractor: Mean the person, firm or company who enters into contract, with the Govt. and shall include their executors, administrators, successors and submitted assignees 1.3 FINAL DECISION MAKING AUTHORITY : The committee headed by Superintending Engineer Mechanical Circle (Gates.),, Pune. reserves right to accept or reject any of the application for Bid Capacity without assigning any reasons thereof and he will submit evaluation report to chief Engineer (mech.) Nashik. final decision in this regards will be taken by chief Engineer (mech.) WRD Nashik.

14 14 1.4CLARIFICATIONS : The clarification(s) if any, may please be sought separately from either Executive Engineer, Chief Gate Erection Unit-5 Nashik or from the Superintending Engineer, Mechanical Circle (Gates), Pune (Tel ) It is binding on the applicant / contractors to produce the clarifications in original of the any or all documents uploaded in bid with date & time specified by S.E/E.E. 1.5 PARTICULARS ARE PROVISIONAL: The particulars of the proposed works given in Annexure-A to this section are provisional & must be considered only as advance information to assist applicants. The accuracy of the particulars is not guaranteed in any form and this Bid Capacity document or the Model. Tender Provision shall not form part of any contract which may subsequently be entered into tender documents. 1.6 SITE VISIT : The work site can be inspected by the applicant, if he so desires, by prior appointment with the Executive Engineer, Chief Gate Erection Unit-5 Nashik MINIMUM ELIGIBILITY CRITERIA FOR BID CAPACITY: The applicant shall submit the information in the format as enclosed vide section-ii. The applicant must be well established manufacturer or Authorized Dealer or registered Contractor with mechanical organization with experience as in tender Notice capability in to carry out work. work given in this document. The applicant applying for bid qualification must provide evidence of having adequate experience in modern technology with adequate quality control facilities supported by testing laboratory. In order to assess the experience and capability of contractor for execution of work under consideration, a minimum criteria has been specified. This minimum criteria is judged from the past experience of the contractor. The applicant bidder, should have adequate bid capacity, & minimum turnover and that of execution of similar work are also stated in para. 6 of Annex A.(see page No. 22,23)

15 The formula of evaluation of bid capacity is: BID CAPACITY = (A x N x 2) B 15 Where, A = Maximum value of Mechanical Engineering works executed in any one year during the period of last 5 years (Updated to the price level of the year in which the tenders are opened) which will take in to account the completed and ongoing works. The updating of value of work to bring it on price level of year in which tenders are opened shall be done as follows Year as 5.3 in Annex-A V th Year IV th Year III rd Year II nd Year I st Year Cost of work done during the year (Rs. In Lakh) Multiplying factor (N) Updated value of works (by multiplying amount in col, 2 by factor in col.3) (Rs in Lakh) The maximum value of Mechanical Engineering works (A) executed in a year shall be minimum of following. 1) Ascertained from the certificates by the Executive Engineer in case of Govt. and Semi Government and form the head of offices in case of limited companies and Registered Co-op. societies or organizations. The information is to be submitted in proforma 1(a) and Statement 1 as enclosed in Section-II. Information given in any other format than prescribed shall not be taken into account for calculating value of A. 2) Ascertained from balance sheet of last. 5 years duly certified by the Chartered Accountant. The submission of information in (1) & (2) to above is obligatory. In case of non submission of any one or both, it shall be concluded that the contractor does not have adequate Bid capacity and shall not be considered for pre- qualification. B = Value of existing commitment and ongoing works (updated to price level of the year in which the tenders are opened) to be completed in the period stipulated for completion of thework in the present tender.all certificates should be counter signed by Engineer-In-Charge not below the rank of Executive Engineer of the concerned Department). The value of B shall be ascertained from the certificates as prescribed in proforma -1 (b) and statement No. 2 enclosed in section II. N = No. of years prescribed for completion of the work for which the bids are invited as stated in Annex A Para 4

16 16 Only those applicants who satisfy the minimum criteria as stated in Para 6 of Annex A will be eligible for purchase of blank tender documents 1.8 EVALUATION CRITERIA FOR BID CAPACITY: a) Bid Capacity of prospective Tenderers is to be done to ensure that final bids for the work are received from well established contractors with experience and capability for executing this work. Any applicant, who is able to satisfactorily establish that he/they can undertake the work and complete it satisfactorily within the stipulated time, will be able to get pre-qualified. b) The Evaluation for Bid Capacity of the applicants shall be done by the committee as mentioned in Para 6.3 of Annexure-A The committee shall have freedom to ask for clarifications and further related information from the applicant, check references and make inquiries in respect of work of prospective tender. The evaluation will be done from the information submitted by the bidder. The various formats of giving information are given in section-ii. Bidder is expected to go through these formats carefully and submit the information properly. The bid capacity information booklet should be indexed and paged. The evaluation for bid capacity is to be done for the eligible applicants who satisfy minimum criteria. It will be, therefore advisable that applicant gives a short note (Please refer Proforma-5, section-ii explaining how he is eligible and fulfills the criteria by giving references of the information given in the booklet. 1.8 (c) If an applicant is judged to be financially unsound, he would be disqualified. 1.8 (d) In case the number of qualifying applicants are less than three, the committee may use its discretion to relax the appropriate criteria with a view to qualify at least three applicants and thus ensure adequate competition in tendering. 1.8 (e) Necessary information will be collected from the details furnished in proforma and additional information may be called for at the discretion of the committee. 1.8 (f) ONLY PRE QUALIFIED TENDERERS SHALL BE ELIGIBLE FOR RECEIVING BLANK TENDER DOCUMENTS OF B-1 TENDER.

17 1.90 NO EVALUATION WILL BE DONE: 17 If following omissions are observed during scrutiny of documents submitted by the applicant no further evaluation shall be done and his application shall stand rejected. 1. If the information given in section 2, proforma 1 to 7 is incomplete / misleading / false such application shall be considered as non responsive. 2. If the record of poor performance such as abandoning work, not properly completing contract, inordinate delays in completion and financial failure, is noticed. The contractor shall give the undertaking to this regard in proforma 7 3. If the applicant does not fulfill the criteria for minimum eligibility laid down in Para 6 4. If the applicant fail to submit any of the following documents / certificates.(as stated in Para 1.14 Page If each page of the work done certificate is not attested. 6. If the applicant doesn t submit the information in the prescribed format. 7. If not presented neatly and readable manner & if any changes made in tender documents. 8. If the application is not submitted properly as per procedure Given in Para 1 Method of applying.

18 18 A. DESCRIPTION OF THE PROJECT: ANNEXURE-A (Section - I) Design, manufacture, supply, erection, Testing & commissioning with electrical actuators with replacement of existing valves situated at 50 feet level-1 Bhandardara Project with a new suitable type of free discharge valve of following specification CLIMATIC CONDITIONS: Above work is to be carried out in Taluka-Akole.Dist. Ahmednagar.having rainfall 400 to 500 mm. The rainy season normally commences from June & lasts up to end of September. Few sporadic pre monsoon and post monsoon showers however can not be ruled out B. SCOPE OF THE WORK : The work to be performed under this contract includes the following principal features. 2.1 Details of Work: 1. Name of Work : Design, manufacture, supply, erection, Testing & commissioning with electrical actuators with replacement of existing valves situated at 50 feet level-1 Bhandardara Project with a new suitable type of free discharge valve of Given specification 2 Estimated Cost : Rs. 1,78,50,000/- (in words Rs. one crore seventy eight lakhs fifty thousands only.) 3 Earnest Money (EMD) : Rs. 1,34,000/-one year T.D.R for 12 month issued by the Nationalized Bank / Scheduled Bank in prescribed from in the name of the Executive Engineer Chief Gate Erection Unit-5 Nashik-4 4 Security Deposit : 4% : Rs. 7,14,000/- In the form of irrecoverable Bank Guarantee of any Nationalized Bank/ scheduled Bank Situated in the State of Maharashtra. 5 Date, time & place of Pre Tender conference : 10 /02 /2012, In the office of the Chief Engineer (Mech.), W.R.D. Nashik.2 6 Class of Contractor : : viii) Class B or Above or Manufacturers or Authorized Dealers or Contractors registered with Mechanical Organization or having Work Experience of Dam related mechanical works such as manufacturing, Erection, Repairs & Maintenance of gate, registered with Mechanical Organization Or Providing and erecting of same free discharge Dam site to Mechanical Organisation. 7 Period of completion of work : 12 months ( 365 Days) (including monsoon).

19 INFORMATION FOR OBTAINING BID CAPACIY DOCUMENTS, TENDER PAPER AND ITS SUBMISSION. 1 Name & Address of Executive Engineer in charge of work issuing tender papers /Bid Capacity document and in whose name Earnest Money and Security Deposit is to be pledged. 2 Period for issue of application forms for Bid Capacity documents. Executive Engineer, Chief Gate Erection Unit No.-5; Nashik-4. 30/3/2013 to 15/4/ Cost of application forms for Bid Capacity documents 4 Time & date of submission of Bid Capacity document 5 Name & Address of the officer receiving and opening Bid Capacity document 2000/- 30/3/2013 to 15/4/2013 Superintending Engineer, Mechanical Circle (Gates), Pune 6 Period of issue of blank tender forms 22/4/2013 to 25/4/ Cost of blank tender forms Rs. 10,000/- 8 Extra cost if tender papers / Bid Capacity documents required by post (for each) N.A. 9 Date, time & place of Pre-Tender conference Dated- 23 / 4 /2013, p.m. In the office of the Chief Engineer (Mechanical) W.R.D. Nashik Time & Date of submission of tenders 22/42013 to 26/4/20132/ /2013 to 11 Name and Address of the officer receiving & opening the tender document Superintending Engineer, Mechanical Circle (Gates), Pune 12 Time & date of opening of tender 29/42013 to 4/5/20132/ The name of Authority of accepting the tender. i) Chief Engineer (Mechanical) W.R.D. Nashik.-2

20 3.00 WORK AND SITE CONDITIONS: Location : About 160 Km. from District place Ahmadnagar. About 40 Km. from Taluka place Akole About 50 kms from Ghoti,Tal.Igatpuri Nearest Railway Station : About 98 Km. from District place Nashik. 3. Nearest Airport : Mumbai. 4. Roads : Approachable by road in all. Nashik-Mumbai Highway 5. Nearest Telephone & : Tal : Akole & Shendi Village. Telegraph facility

21 Time Schedule for Providing and erecting on Dam Site Design, manufacture, supply, erection, testing & commissioning of 900 mm Ǿ valves with electrical actuators with replacement of existing valve with a new suitable type of free discharge valve of given specifications situated at 50 feet level -1 Bhandardara Project. as per specifications under this contract shall be as follows: Sr. No. 1 Particulars of work Design, manufacture, supply, erection, Testing & commissioning with electrical actuators with replacement of existing valve situated at 50 feet level-1 Bhandardara Project with a new suitable type of free discharge valve of following specification 1) Type : Horizontal type installation 2) Nominal valve dia :900 mm 3) Pressure Rating PN 16 Bar 4) Maximum water head : 216 feet 5) Required minimum total discharge 8 m. any head : 245 cusecs 6) Maximum discharge through each old erected valves at any head & at any opening condition : 245 cusecs 7)Mode of operation ; Electrically operated with sutaiblegear Box & hand wheel. A: Supply : Supply from company to site at Bhandardara Dam including all Taxes,Duties, Transportation charges etc. B: Installation: Including dismantling of old valve, erecting new valve by making required modification, required civil concrete work for valve basement & all necessary arrangement required for complete installation with satisfactory test & trial at site. Testing at factory and delivery at site 245 days after date of order or earlier if possible. Period in months from date of work order Erection at site & Testing &Commissioning 120 days after delivery at site or if earlier. Completion certificate will be issued after completion of work commissioning & satisfactory Test and Trial. Maximum 365 Days from the date of work order. Note: 1. The programme for supply, erection & testing is given as above. If the tenderer does not agree with the programme, he shall submit his own programme without changing total period of tender along with tender documents, with sufficient time span for activities to be carried out and with the best sequence. 2. The delay of work from the above schedule will attract the provision of Compensation for Delay vide clause-2 of conditions of contract (B-1) form.

22 OTHER DATA FOR FILLING STATEMENT/PROFORMA: 1. Date for calculating balance cost of : / /2013. : 31/03/2011 the work in the hand of the bidder for Statement-2 2. The period for calculating value of the work : one year In the hand of the bidder which he has to Complete vide Statement-2 3) items for which information about quantities executed for use. 4) The Five year period (For use in Proforma- 1, 2 and Statement 1, 2 etc.) Year No. Year 1) ) ) ) ) MINIMUM ELIGIBILITY CRITERIA FOR BID CAPACITY: The applicant shall meet the following minimum criteria. Only those applicants who satisfy minimum criteria of eligibility as stated below will be evaluated further for pre qualification. BID CAPACITY: The required bid capacity for this work is Rs. 1,78,50,000/- 6.1 ANNUAL TURNOVER : the The contractor should have completed aggregate work of supply and erection of same free discharge valve as a component of DAM & supplied to Mechanical Organization OR Dam related mechanical works, such as manufacturing/ erection/ repairs & maintenance of gates with Mechanical Organization, costing Rs. 90 Lakhs during any one year of the last 5 years.

23 COMPOSITION OF THE EVALUATION COMMITTEE: The evaluation committee for pre-qualification of applicants shall be as below: 1. Superintending Engineer, Chairman Mechanical Circle (Gates.), Pune 2. Superintending Engineer, Member Mechanical Circle (C.P.), Kolhapur. 3. Executive Engineer, Member Secretary Chief Gate Erection Unit-5 Nashik-4 The committee shall have freedom to ask for clarification and further related information from the applicants, check references and make enquiries in respect of works of prospective tenderers. 6.4 MACHINARY & EQUIPMENT * The contractor should have minimum machinery & equipment as below. 6.5 The contractor shall furnish undertaking regarding poor performance as given in Proforma No.4. The non compliance of Declaration of performance would lead to teat the contractor s Bid document as non-responsive.

24 24 SECTION II BID CAPACITY INFORMATION

25 25 LETTER OF TRANSMITTAL To, The Superintending Engineer, Mechanical Circle (Gates), Pune. Subject :- Design, manufacture, supply, erection, testing & commissioning of 900 mm diameter valve with electrical actuators with replacement of existing valve with a new suitable type of free discharge valve of given specifications situated at 50 feet level -1 Bhandardara Project. Dear Sir, Having examined the details given in invitation and technical note for the above mentioned work. I/(We) hereby submit the Bid Capacity information and relevant documents. I/(We) hereby certify the truth and correctness of all statements made and information supplied in the enclosed statements 1,2 and proforma 1 to 8. I /(We) have furnished all information and details necessary for prequalification as bidder(s) and that no further information remains to be supplied. I/(We) authorize the project authorities to verify the correctness thereof as well as to approach any Govt. department individuals, employees, firms and/or corporation to verify correctness of information and certificate submitted by me/us to prove my/our competence and general reputation. I/(We) submit the following certificate(s) in support of our eligibility, technical know-how, capability and having successfully completed the works from the clients/owners of respective works. I submit the D.D. No of Rs Drawn in favour of the Executive Engineer, Chief Gate Erection Unit No.5 Nashik-4 Encl.: Date of Submission: Seal & Signature with name/names of Applicant Contractor

26 STATEMENT NO.I (Value of A ) Sr. No. Name of work Value of Mechanical Engineering works done during the year (Excluding advance such as mobilization advance and machinery advance etc.) Rs. in lakhs Ist Year (2007- IInd Year(2008- IIIrd Year(2009- IVth Year(2010- Vth Year(2011- Total 2008) 2009) 2010) 2011) 2012) Factor for updating Updated Value of Work NOTE 1) For number of years please refer Para 5.4 of Annex. A to Section 1 2) Figures in Col 3 to 7 should be supported by certificates given by Executive Engineer, in case of Govt./ Semi Govt. Works and by project authorities in all other cases. 3) The maximum value of Mechanical Engineering works (A) executed in a year shall be minimum of the following. a) Ascertained from the Certificates mentioned above. b) Ascertained from the total contract amount received by the contractor. For this, he shall submit the balance sheets of last five years duly certified by the chartered Accountant. Seal & Signature

27 STATEMENT NO.2 (Value of B ) Statement for the value of B i.e. value of existing commitments and ongoing works to be completed in the period stipulated for completion of the work Certificates regarding this will be required to be countersigned by the Engineer-in-charge. Sr. No. Name of Work Month & year of commencement of work Amount of contract Revised Tender cost Period of completion Schedule date of completion Balance cost as on date given in Annexr-.A Para /3/12 Value of Works to be completed between period given in Annex. A para 5-2 Ref. page No. of Certificate NOTE Figures in Col. 3 to 9 should be supported by the certificate issued by the Executive Engineer in case of Govt./Semi Govt. Works and head of offices in case of other organizations and project authorities in all other cases. Certified that the above information is true and correct to the best of my knowledge and belief. Seal & Signature

28 28 PROFORMA-1(a) Details of the Works completed (Separate information for each works) 1. Name of work :: - 2. Agreement No and year :: 3. Place and country :: 4. Total tendered cost of work (Rs. in lakhs) :: 5. Brief description of works including principal :: features and quantities of main items of the work 6. Annual turnover. :: Sr. Items Unit Quantities executed (Certificate of No. concerned authorities is essential) 6.1 Physical Vth Ivth IIIrd IInd Ist Year(2011- Year(2010- Year(2009- Year(2008- Year 2012) 2011) 2010) 2009) ( ) Items as stated in Annex-A Para Financial Rs. in Lakhs Financial turnover in lakhs defined on billing for work (Excluding Advanced payment such as mobilization and machinery advance received) duly certified by concerned authority Rs. in Lakh

29 29 7. Period of Completion :- :: a) Date of Commencement b) Originally stipulated period of completion c) Scheduled date of completion d) Expected date of completion e) Actual Period taken for completion f) Certificate of concerned authority regarding completion of work if completed in time (Y/N) g) Reasons for non compaction of work in stipulated time limit if so. 8. Were there any penalties / fines / stop notices :: compensation/liquidated damages imposed. (Yes or No) (if yes give amount and explanation) 9. No) (if yes give amount and explanation) :: whom the contents of the proceeding paragraphs 1 to 8 could be verified 10. Name of applicant's Engineer-in-charge of the work :: and educational qualification. 11. Give details of your experience in monthly :: placement of important items such as those in Annex-A 12. Give Details of your experience in mobilizing large :: value contract with modern technology 13. Details of quality control arrangement made by the :: contractor of his own on these works. Certified that the above information is true and correct to the best of my knowledge & belief

30 30 Sign of contractor with Seal of Firm PROFORMA-1(b) Details of the Works in hand (Separate information for each works) 1. Name of work : 2. Agreement No and year :: 3. Place and country :: 4. Total tendered cost (Rs. in lakhs) :: 5. Name of Applicant's Engineer in charge with :: Education qualification 6. Annual turnover. :: Sr. No. Items Unit Quantities executed (Certificate of concerned authorities is essential) 6.1 Physical Vth IVth IIIrd IInd Ist Year Year Year Year Year Items as stated in Annex-A Para Financial Rs. in Lakhs Rs. in Lakh

31 31 7. i) Percentage of Physical completion :: ii) cost of the work completed iii)revised Tendered cost iv) Balance cost on the date Stipulated (Refer para 5.1 in Annex-A) v) Stipulated date of completion vi) Anticipated date of completion 8. Whether work progress is as per tender :: programme (Yes/No) If not, explain the reasons 9. Expected year wise programme of completion :: (for year refer para 5.4 of Annex-A) i) Present Year ii) Next Year iii) 10. Were there any fines, claims or stop notices :: filed by the Employer (Yes/No) 11. Details of Quality control arrangements made by :: the contractor of his own on these works. 12. Name, Designation and complete address with :: whom the contents can be verified. Certified that the above information is true and correct to the best of my knowledge & belief Sign of contractor with Seal of Firm

32 32 PROFORMA-1 (c) Details of quantities executed and amount of work (completed and ongoing) for last five years Sr. Year Items as per Annex A Total Ref. No. Financial page turn over No etc amount Rs. in Lakhs Fifth Year Completed Ongoing Total Fourth Year Completed Ongoing Total Third Year Completed Ongoing Total Second Year Completed Ongoing Total First Year Completed Ongoing Total 6. Any time before 5 years completed Certified that the above information is true and correct to the best of my knowledge and belief. Sign of contractor with Seal of Firm

33 33 PROFORMA - 2 FINANCIAL STATEMENT ( To be given Separately for each partner in case of Joint Venture.) 1. Capital a)authorized :: b)issued and paid up. :: 2. a)date of incorporation of the firm :: b)duration of existence of the firm. :: 3. Furnish balance sheet and profit and loss statement :: with Auditor's report for the last five years, it should interalia with the following information. i) Your working capital ii) Your Turnover on Mechanical Engineering works Year as stated in Annex A Amount of Turnover during the year (Rs. in Lakhs) Multiplying Factor Amount of turnover brought to current price level by Multiplying amounts in col.2 by factors given in col.3 (Rs.in Lakhs) Fifth Year Fourth Year Third Year Second Year First Year

34 34 4. Your Gross income Rs. in Lakh Year Gross income Rs. in Lakhs Vth IVth IIIrd Year IInd Ist Gross in Income Rs. in lakhs 5. Total liabilities a) Current Ratio 1. Current assets (Rs.in lakhs) 2. Current liabilities (Rs.in lakhs) b) Total liabilities to net worth 6. Equity ratio (Defined as Equity) 7. What is the maximum value of the project that you can handle (Rs.in lakhs) 8. Have you ever denied tendering facilities by any Govt. Dept./Public Sector undertaking (Give details) 9. What are your sources of finance? (Please give complete details, Bank reference also) 10. Certificate of Financial soundness from Bankers applicant. 11. Furnish the following information for last five years (duly certified by the respective Banks) a) Bank guarantee limit enjoyed by the firm during each of the last five years with Bank wise break up. b) Portion of Bank guarantee already utilized as on date of application.

35 Overdraft limits enjoyed during each of the Last five years with Bank wise breakup (Rs.in lakhs) 13. Name and address of Bankers to whom reference can be made. 14. Have you ever been declared bankrupt? (If yes, please give details) 15. Have you ever been declared as black listed in any Govt./Semi Govt./Corpn./ Organizations (If yes please give details) Certified that the above information is true and correct to the best of my knowledge and belief. Sign of contractor with Seal of Firm

36 36 PROFORMA-3 RESOURCES : PERSONNEL (Please give details of key Technical & Administrative Personnel in the following proforma) 1. Details of the Board of Directors a) Name of the Directors b) Organization c) Address d) Remarks. 2. Details of key Technical and administrative personnel and consultants and supervisory technical staff which the applicant will employ on the proposed work. a) Individual's Name b) Educational Qualification. c) Details of training given for each type of works d) Present position of office. e) Professional experience and number of years of experience on similar works f) Years with the applicant g) Languages known. h) Distribution of above personal on works in hand and on this work for which applied for pre qualification i) Remarks 3. Contractor shall submit a valid and current license issued in his favour under the provision of Contract Labour (Regulation and abolition) Act, 1970 and the Maharashtra contract Labour (R&A) Rules 1971 Certified that the above information is true and correct to the best of my knowledge and belief. Sign of contractor with Seal of Firm