CONG TY CO PHAN XAY DUNG VA CHE BIEN LUONG THUC vilnhha C0NGHOA XA HOI CHU NGHIA VIET NAM lap - Tu- do - Hanh phuc So: /QCNBLiBQT/VHF Ha Noi, ngay tho

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1 CONG TY CO PHAN XAY DUNG VA CHE BIEN LUONG THUC vilnhha C0NGHOA XA HOI CHU NGHIA VIET NAM lap - Tu- do - Hanh phuc So: /QCNBLiBQT/VHF Ha Noi, ngay thong nam 2018 QUY CHE NOI BQ VE QUAN TRI CONG TY CUA CONG TY CO PHAN XAY DUNG VA CHE BIEN LUONG IHUt VINH HA (Ban hanh theo Nghi quydt Dai hoi ddng cd dong so ngay thang nam 2018) CHUONG I: QUY DINH CHUNG Dieu 1. Y nghia va pham vi dieu chinh Quy chd quan tri Cong ty Co phan Xay dung va Che bien Luang thuc VTnh Ha ("Cong ty") la nhung co che, quy dinh thong qua do Cong ty duoc dieu hanh va kiem soat mot each tot nhat. Quy che quan tri cong ty tao lap mot khudn khd cho cac mdi quan he giua cac Co dong, Hoi dong quan tri, Ban kiem soat va nhung ngudi lien quan khac cua Cong ty. Dong thai, cac nguyen tac quan tri cong ty dat ra cac quy trinh, thu tuc ban hanh cac quyet dinh trong Cong ty, qua do ngan chan su lam dung quyen luc va chuc vu, giam thieu nhung rui ro khong can thiet cho Cong ty. Muc tieu ldn nhat cua Quy che Quan tri Cong ty la bao ve loi ich cua cd dong, dam bao cd dong duoc doi xu cong bang. Dieu 2. Giai thich thuat ngfr 1. Nhung tir ngu dudi day duoc hieu nhu sau: "Quan tri cong ty" la he thong cac quy tac de dam bao cho Cong ty duoc dinh hudng dieu hanh va duoc kiem soat mot each cd hieu qua vi quyen loi cua cd dong va nhung ngudi lien quan den Cong ty Cd phan Xay dung va Che bien Luang thuc Vihh Ha. "DHDCD" - Dai hpi dong Cd dong la ca quan quyen luc cao nhat cua Cong ty va se khong bi gidi han hoac bi anh hudng bdi cac quyen cua HDQT theo dieu le Cong ty va thuc hien tat ca cac quyen han cua Cong ty. "HDQT" - Hpi dong quan tr{ la ca quan quan ly Cong ty va duoc dieu chinh bdi cac chuan muc cao nhat ve quan tri, dieu hanh doanh nghiep va chiu trach nhiem quan ly Cong ty vi cac quyen loi tot nhat cho tat ca cac cd dong. "Thanh vien HDQT khong dieu hanh" (sau day goi la thanh vien khong dieu hanh) la thanh vien HDQT khong phai la Giam ddc (Tong giam ddc), Pho Giam ddc (Pho Tong giam ddc), Ke toan trudng va nhung ngudi dieu hanh khac theo quy dinh tai Dieu le Cong ty. 1

2 "Thanh vien dpc lap HDQT" (sau day goi la thanh vien doc lap) la thanh vien duoc quy dinh tai khoan 2 Dieu 151 Luat doanh nghiep. "Can bp quan ly" bao gdm cac vi tri Giam doc, cac Pho Giam doc, Ke toan trudng va cac can bp quan ly khac trong Cong ty duoc HDQT phe chuan. Trong do Giam doc la ngudi chiu trach nhiem dieu hanh cac hoat dong kinh doanh hang ngay cua Cong ty, chiu trach nhiem trudc HDQT va luat phap ve cac quyen han va nghia vu duoc giao pho. "Ban Kiem soat (BKS)" la co quan chiu trach nhiem giam sat tinh hinh hoat dong Cong ty va quan ly Cong ty. "Ngirdi co lien quan" la ca nhan hoac to chuc duoc quy dinh trong Khoan 34 Dieu 6 cua Luat Chung khoan. "Co dong 1cm" la cd ddng sd huu true tiep hoac gian tiep tu 5% trd len so cd phieu cd quyen bieu quyet cua Cong ty. "Ngudi quan ly doanh nghiep" la ngudi quan ly Cong ty bao gdm Chu tich Hpi ddng quan tri, thanh vien HDQT, Giam ddc hoac Tong Giam ddc va ca nhan giu chuc danh quan ly khac cd tham quyen nhan danh Cong ty ky ket giao dich cua Cong ty theo quy dinh tai Dieu le Cong ty. "Ngudi dieu hanh doanh nghiep" la Giam ddc hoac Tong giam ddc, Pho Giam ddc (Phd Tong giam ddc), Ke toan trudng va ngudi dieu hanh khac theo quy dinh tai Dieu le Cong ty. 2. Trong Quy che nay, cac tham chieu tdi mot hoac mot sd dieu khoan hoac van ban phap luat se bao gdm ca nhung sua ddi bd sung hoac van ban thay the cac van ban do. Dieu 3. Nguyen tac quan tri Cong ty Cac nguyen tac quan tri cong ty bao gdm: l. Tuan thu cac quy dinh hien hanh cua phap luat va Dieu le Cong ty; ii. Dam bao mot co cau quan tri hop ly va hieu qua; iii. Dam bao quyen loi cua cd ddng; iv. Dam bao ddi xu cong bang giua cac cd ddng; v. Dam bao khong xung dot quyen loi vdi nhung Ngudi cd lien quan den Cong ty; vi. Minh bach trong hoat ddng cua Cong ty; vii. HDQT, Ban Giam ddc va BKS lanh dao va Idem soat Cong ty cd hieu qua. CHUUNG II: DAI HOI DONG CO DONG (DHDCD) 2

3 Dieu 4. Dai hpi dong e6 dong la co quan co tham quyen quyet dinh cao nhat cua Cong ty. DHDCD co quyen va nhiem vu quy djnh tai dieu 16 cua Dieu le Cong ty. ^ 2 Dieu 5. Trinh ty, thu tuc trieu tap va hieu quyet tai DHDCD 1. Thong bao trieu tap DHDCD 1. Cac cupc hop DHDCD thudng nien hoac bit thudng duoc thuc hien theo Dieu 15 cua Didu le Cong ty. HDQT trieu tap DHDCD hope DHDCD duoc trieu tap theo cac trudng hop quy dinh tai khoan 2, khoan 4 Dieu 15 cua Dieu le Cong ty. ii. Ngudi trieu tap cupc hop DHDCD phai thuc hien cac nhiem vu sau day: - Chuin bi chuong trinh, npi dung, tai lieu cupc hop va du thao nghi quyet vdi timg van de; - Thuc hien theo cac quy dinh tai khoan 2, Dieu 19 cua Dieu le Cong ty; iii. Thong bao hop DHDCD duoc thuc hien theo khoan 3, Dieu 19 cua Dibu le Cong ty; Trudng hop co ddng la ngudi lam viec trong Cong ty, thong bao, giay mdi hop DHDCD cd the duoc chuyen true tiep, den tan tay Cd ddng tai noi lam viec. iv. Cd ddng hoac nhdm cd ddng nam giu 10% tong sd cd phan pho thong trong thdi han lien tuc tir 06 (sau) thang trd len cd quyen de xuat cac van de dua vao chuong trinh hop DHDCD. De xuat phai duoc lam bang van ban va phai duoc gui cho Cong ty it nhat 03 (ba) ngay lam viec trudc ngay khai mac DHDCD. De xuat phai bao gdm ho va ten cd ddng, sd luong va loai cd phan ngudi do nam giu, va npi dung de nghi dua vao chuong trinh hop. v. Ngudi trieu tap hop DHDCD cd quyen tir chdi nhung de xuat theo muc iv, tren day trong cac trudng hop sau: - De xuat duoc gui den khong dung thdi han hoac khong du, khong dung npi dung; f -\ r n 7 / - Vao thdi diem de xuat, cd ddng hoac nhdm cd ddng khong cd du it nhat 10% cd phan phd thong trong thdi gian lien tuc it nhat 06 (sau) thang theo quy dinh tai Khoan 3 Dieu 13 Dieu le Cong ty; - Van de de xuat khong thudc pham vi tham quyen quyet dinh cua DHDCD; 2. Dang ky tham dy DHDCD i. Dieu kien de tien hanh hop DHDCD thuc hien theo quy dinh tai Dieu 20 cua Dieu le Cong ty; viec trieu tap DHDCD theo quy dinh tai khoan 2, khoan 3 Dieu 20 cua Dieu le Cong ty thuc hien theo trinh tu, quy dinh tai muc 1, dieu 2 cua Quy che nay, tren day. 3

4 ii. Xac nhan tham du hop DHDCD: Co dong co quyen tham du (hoac khong tham du) tit ca cac cupc hop DHDCD. De cho Ngudi trieu tap to chuc day du, chu dao va han che lang phi, Cd ddng se xac nhan trudc viec tham du hop DHDCD bang mot hoac nhieu hinh thuc ddng thdi, nhu: Dien thoai, gui E- mail, fax, dang ky true tiep vdi Ngudi trieu tap. Viec xac nhan nen duoc tien hanh trudc it nhat 03 (ba) ngay trudc ngay tien hanh cupc hop. Cd ddng khong xac nhan trudc van cd quyen hop DHDCD nhu Cd ddng cd xac nhan. iii. Cd ddng la ca nhan, ngudi dai dien theo uy quyen cua cd ddng to chuc true tiep hoac uy quyen cho dai dien tham du. Ngudi duoc uy quyen khong nhat thiet phai la mot Cd ddng. Ngudi duoc Cd ddng uy quyen khong duoc phep uy quyen lai cho ngudi khac ddng thdi khong duoc hanh ddng vuot qua pham vi duoc uy quyen. Viec uy quyen thuc hien theo quy dinh tai Dieu 17 cua Dieu le Cong ty. 3. Cach thuc bieu quyet, bo phieu i. The thuc tien hanh hop, bieu quyet va bo phieu tai cupc hop DHDCD quy dinh tai Dieu 21 cua Dieu le Cong ty; ii. Trong cac cupc hop, Cong ty se phat cho tung cd ddng mot "Phieu bieu quyet" cd sd dang ky va ten cua Cd ddng (hoac ten ngudi uy quyen), cung vdi sd cd phan bieu quyet cua Cd ddng do. Khi tien hanh bieu quyet true tiep tai cupc hop, Phieu bieu quyet thong qua quyet dinh se duoc thu lai trudc, cac phieu khong thong qua se duoc thu lai sau, phieu trang thu lai sau cung; iii. Cac trudng hop bd phieu bau cu (nhu bau cu HDQT, Ban Kiem 7 r r -\ soat), Cd ddng duoc cap "Phieu bau cu" do Cong ty phat hanh vdi nhung thong tin thich hop, ky hieu dac thu, phan danh de ghi danh sach cua cac ung vien. The thuc bau cu se duoc Trudng ban bau cu/ kiem phieu hoac Chu toa phd bien, thong bao cu the de DHDCD bieu quyet true tiep de thong qua trudc khi tien hanh. 4. Cach thuc kiem phieu i. DHDCD bau nhung ngudi chiu trach nhiem kiem phieu hoac giam sat kiem phieu theo de nghi cua Chu toa. Sd thanh vien cua ban kiem phieu do DHDCD quyet dinh can cu de nghi cua Chu toa; Sd luong thanh vien ban kiem phieu la 03 (ba) hoac 05 (nam) ngudi; ii. Viec bieu quyet va kiem phieu cd the duoc thuc hien bang phan mem may tinh, ung dung CNTT. 5. Thong bao ket qua kiem phieu Ban kiem phieu do DHDCD bau ra se chiu trach nhiem tien hanh kiem phieu. Ket qua kiem phieu phai duoc lap thanh bien ban, do Ban kiem phieu lap va cd day du chu ky cua cac thanh vien. Ban kiem phieu thong bao ket qua kiem phieu tai cube hop DHDCD. 4

5 6. Cach thuc phan doi nghi quyet DHDCD i. Trong cudc hop DHDCD, Co dong co quyen cong khai phat bieu khong dong y vdi mot hoac nhieu noi dung trong chuong trinh cuoc hop va su dung la phieu cua minh de bieu quyet khong tan thanh hoac cd the khong tham gia bieu quydt. Tuy nhien, Cd ddng phai tuan thu cac noi dung da duoc DHDCD bieu quyet thanh nghi quyet. ii. Yeu cau huy bo quyet dinh, nghi quyet cua DHDCD thuc hien theo Dieu 25 cua Dieu le Cong ty. 7. Ghi chep va thong qua bien ban DHDCD i. Bien ban DHDCD thuc hien theo Dieu 24 cua Dieu le Cong ty; ii. DHDCD bau ra Thu ky doan vdi sd luong khong qua 02 (hai) ngudi; nhan su thu ky doan do Chu toa de xuat; iii. Thu ky doan se ghi chep cu the cac noi dung, su viec dien ra theo tien trinh Dai hdi; trudc khi ket thuc, Thu ky doan se thong qua bien ban trudc DHDCD; iv. Cd ddng cd the de nghi Chu toa yeu cau Thu ky doan dieu chinh lai ndi dung bien ban cho phu hop; Bien ban DHDCD phai duoc Dai hdi bieu quyet thong qua, trudc khi be mac cudc hop, cd chu ky cua Chu toa va Thu ky doan; v. Chu toa cudc hop DHDCD phai chiu trach nhiem lap bien ban hop va gui tdi cac cd ddng trong vdng 15 (mudi lam) ngay khi DHDCD ket thuc va bien ban nay se duoc xem la minh chung ve cac ndi dung cua cudc hop, ngoai tru cd su phan ddi duoc dua ra mot each hop le ddi vdi ndi dung cua bien ban hop trong vdng 10 (mudi) ngay ke tu ngay gui di. 8. Thong bao nghi quyet DHDCD ra cong chung i. Can cu vao bien ban Dai hdi, HDQT se soan thao ra Nghi quyet DHDCD, gdm nhung ndi dung da duoc DHDCD bieu quyet thong qua; ii. Viec thong bao Nghi quyet DHDCD ra cong chung tuan thu cac quy dinh ve cong bd thong tin quy dinh tai Chuong V cua Quy che nay. r > 9. Cac van de khac i. HDQT sap xep va Chu toa dieu hanh chuong trinh nghi su cua DHDCD mot each hop ly, bd tri thdi gian hop ly de thao luan va bieu quyet tirng van de trong chuong trinh hop cua DHDCD; ii. Nham tang cudng hieu qua cac cudc hop DHDCD, Cong ty se cd gang tdi da trong viec ap dung cac phuong tien, cong nghe thong tin hien dai de cd ddng cd the tham gia vao cac cudc hop DHDCD mot each tot nhat; iii. Cong ty se hudng dan cac bieu mau, thu tuc uy quyen, lap giay uy quyen cho cac cd ddng de dam bao tinh thong nhat va hop le. 2 C ' 2 ^ Dieu 6. Lay y kien co dong bang van ban 5

6 1. Viec hop DHDCD thudng nien khong duoc td chuc dudi hinh thuc lay y kien bang van ban; 2. Tham quyen va the thuc lay y kien cua cd ddng bang van ban de thong qua quyet dinh cua DHDCD thuc hien theo Dieu 23 cua Dieu le Cong ty. Dieu 7. Bao cao cua HDQT va BKS tai cac cuoc hop Dai hoi ddng cd ddng thudng nien 1. Bao cao hoat ddng cua Hdi ddng quan tri Bao cao hoat ddng cua Hdi ddng quan tri trinh Dai hdi ddng cd ddng thudng nien theo quy dinh tai diem c khoan 1 Dieu 16 Dieu le Cong ty, ngoai ra phai dam bao cd cac ndi dung sau: 1. Thu lao, chi phi hoat ddng va cac loi ich khac cua Hdi ddng quan tri va tung thanh vien Hdi ddng quan tri theo quy dinh tai khoan 3 Dieu 158 Luat doanh nghiep va Dieu le cong ty; r \ r ii. Tong ket cac cudc hop cua Hdi ddng quan tri va cac quyet dinh cua Hdi ddng quan tri; iii. Ket qua danh gia cua thanh vien ddc lap Hdi ddng quan tri ve hoat ddng cua Hdi ddng quan tri (neu co); iv. Hoat ddng cua Ban kiem toan ndi bd true thudc Hdi ddng quan tri trong trudng hop cong ty dai chung hoat ddng theo md hinh quy dinh tai diem b khoan 1 Dieu 134 Luat doanh nghiep; v. Hoat ddng cua cac tieu ban khac thudc Hdi ddng quan tri (neu cd); vi. Ket qua giam sat ddi vdi Giam ddc (Tong giam ddc); vii. Ket qua giam sat ddi voi ngudi dieu hanh khac; viii. Cac ke hoach trong tuong lai. 2. Bao cao hoat dong cua Ban Kiem soat Trudng hop cong ty dai chung hoat ddng theo md hinh quy dinh tai diem a khoan 1 Dieu 134 Luat doanh nghiep, Bao cao hoat ddng cua Ban kiem soat trinh Dai hdi ddng cd ddng thudng nien theo quy dinh tai diem d, diem d khoan 1 Dieu 16 Dieu le Cong ty, ngoai ra phai dam bao cd cac ndi dung sau: i. Thu lao, chi phi hoat ddng va cac loi ich khac cua Ban kiem soat va tung Kiem soat vien theo quy dinh tai khoan 3 Dieu 167 Luat doanh nghiep va Dieu le cong ty; 6

7 7 r 7 t t ii. Tong ket cac cuoc hop cua Ban kiem soat va cac ket luan, kien nghi cua Ban kiem soat; iii. Ket qua giam sat tinh hinh hoat dong va tai chinh cua cong ty; iv. Ket qua giam sat doi vdi Hoi ddng quan tri, Giam ddc (Tong giam ddc) va cac ngudi dieu hanh doanh nghiep khac; v. Ket qua danh gia su phdi hop hoat ddng giua Ban kiem soat vdi Hdi \ r 7 r 7 ddng quan tri, Giam ddc (Tong giam ddc) va cac cd ddng. CHUONG III: HOI DONG QUAN TRI Dieu 8. Tieu chuan thanh vien Hoi ddng quan tri (HDQT) 1. Tieu chuan va dieu kien thanh vien HDQT 1. Tieu chuan va dieu kien thanh vien HDQT thuc hien theo Dieu 27 cua Dieu le Cong ty; ii. La cong dan Viet Nam, thudng tru tai Viet Nam; iii. La ngudi do Cd ddng hoac la ngudi do nhdm cd ddng sd huu tren 10% sd cd phan phd thong trong thdi han it nhat 06 (sau) thang lien tuc de cii; iv. Khong bi phap luat ngan cam tham gia hoat ddng kinh te hoac dam nhiem chuc vu quan ly dieu hanh doanh nghiep; 2. Ung cu-, de cu, bau va co cau thanh vien HDQT i. Sd luong thanh vien HDQT la 05 (nam) ngudi; nhiem ky cua HDQT la 05 (nam) nam; ii. Viec de cu va ung cu thanh vien HDQT thuc hien theo khoan 2, khoan 3 Dieu 26 va khoan 1, Dieu 29 cua Dieu le Cong ty; Trudng hop da xac dinh duoc trudc ung vien, thong tin lien quan den cac ung vien Hdi ddng quan tri duoc cong bd tdi thieu 10 ngay trudc ngay khai mac \ hop Dai hdi ddng cd ddng tren trang thong tin dien tu cua cong ty de cd ddng cd the tim hieu ve cac ung vien nay trudc khi bd phieu, ung vien Hdi ddng quan tri phai cd cam ket bang van ban ve tinh trung thuc, chinh xac va hop ly ciia cac thong tin ca nhan duoc cong bd va phai cam ket thuc hien nhiem vu mot each trung thuc, trung thanh, can trong va vi loi ich cao nhat cua cong ty neu duoc bau lam thanh vien Hdi ddng quan tri. Thong tin lien quan den ung vien Hdi ddng quan tri duoc cong bd tdi thieu bao gdm: a) Ho ten, ngay, thang, nam sinh; 7

8 b) Trinh do chuyen mdn; c) Qua trinh cong tac; d) Cac thong tin khac (neu co) theo quy dinh tai Dieu le cong ty iii. Viec bieu quyet bau thanh vien HDQT phai duoc thuc hien theo phuong thuc bau don phieu, theo do mdi Co dong co tong so phieu bieu quyet tuong ung voi tong so co phan so huu nhan voi so thanh vien duoc bau cua HDQT va co dong co quyen don het tong so phieu bau cua minh cho mot hoac mot so ung cu vien; iv. Ban to chuc DHDCD can cu Dieu le Cong ty, can cu Quy che nay de Ban hanh Quy che bau cu khi tien hanh bau thanh vien HDQT (hoac Ban Kiem soat), hudng dan cu the cho Co dong thuc hien phuong thuc bau don phieu. 3. Trach nhiem va nghia vu cua thanh vien HDQT i. Thanh vien HDQT cd trach nhiem thuc hien cac nhiem vu cua minh mot each trung thuc, can trong vi quyen loi tdi cao ciia cd ddng va cua Cong ty; ii. Thanh vien HDQT phai tham du day du cac cudc hop cua HDQT va cd y kien rd rang ve cac van de duoc dua ra thao luan; iii. Cac thanh vien HDQT va nhung ngudi cd lien quan khi thuc hien mua/ban cd phan cua Cong ty phai bao cao Uy ban Chung khoan Nha nude (UBCKNN), Sd giao dich Chung khoan (SGDCK) va thuc hien cong bd thong tin theo quy dinh; iv. HDQT chiu trach nhiem dam bao hoat ddng cua Cong ty tuan thu cac quy dinh cua phap luat va Dieu le, ddi xu binh dang vdi moi Cd ddng va quan tarn den loi ich ciia nhung ngudi cd quyen loi lien quan; v. HDQT chiu trach nhiem trudc Cd ddng ve hoat ddng cua Cong ty thuc hien chuc nang dinh hudng chien luge, giam sat thuc hien chien luge phat trien ciia Cong ty; vi. Cong khai lgi ich ciia thanh vien HDQT: Thanh vien HDQT true tiep hoac gian tiep dugc hudng lgi tir mot hgp ddng hoac giao dich da dugc ky ket hoac dang du kien ky ket vdi Cong ty va biet la minh cd lgi ich trong do se phai cong khai ban chat, ndi dung ciia quyen lgi do trong cudc hgp HDQT lan dau tien xem xet van de ky ket hgp ddng hoac giao dich nay. Hoac thanh vien 7 > \ 1 nay cd the cong khai dieu do tai cudc hgp dau tien ciia HDQT dugc to chiic sau khi thanh vien nay biet rang minh cd lgi ich hoac se cd lgi ich trong giao dich hoac hop ddng lien quan. ~\ mi r Dieu 9. Cac trirfrng hgp mien nhiem hay bai nhiem thay the thanh vien HDQT 1. Mien nhiem thanh vien HDQT thuc hien theo khoan 2 Dieu 29 ciia Dieu le Cong ty; 8

9 2. Thay thi thanh vien HDQT thuc hien theo khoan 3, Dieu 29 cua Dieu le Cong ty. Dieu 10. Trinh ty, thu tuc hop HDQT 1. Cac cuoc hop HDQT duoc quy dinh tai Dieu 31 cua Dieu le Cong ty 2. Hop HDQT thudng ky i. Cuoc hop thudng ky HDQT Cong ty duoc to chuc moi Quy (03 thang) mot lan; ii. Chu tich HDQT phai trieu tap cac cuoc hop HDQT; thiet lap chuong trinh nghi su, chuan bi va giao Giam doc, cac co quan chuyen mdn tham muu, giup viec chuan bi cac ho so, tai lieu can thiet theo chuong trinh nghi su; xac dinh thdi gian va dia diem hop it nhat 05 (nam) ngay trudc ngay hop du kien. 3. Hop HDQT bat thirdng i. Chu tich HDQT trieu tap cac cuoc hop HDQT bat thudng theo cac trudng hop quy dinh tai khoan 3, Dieu 31 cua Dieu le Cong ty; ii. CM tich HDQT thiet lap chuong trinh nghi su, chuan bi va giao Giam ddc, cac co quan chuyen mdn tham muu, giup viec chuan bi cac hd so, tai lieu can thiet theo chuong trinh nghi su; xac dinh thdi gian va dia diem hop; trudng hop HDQT hop bat thudng theo de nghi cua mot trong sd cac ddi tuong quy dinh tai khoan 3, Dieu 31 cua Dieu le Cong ty thi cac ddi tuong nay phai cd trach nhiem de trinh cac hd so, tai lieu can thiet, phu hop vdi muc dich cudc hop va cac van de can ban. 4. Trudng hop Chu tich HDQT khong chap nhan trieu tap hop HDQT bat thudng Cac cudc hop HDQT bat thudng phai duoc tien hanh trong thdi han 07 (bay) ngay sau khi cd de xuat hop. Trudng hop Chu tich HDQT khong chap nhan trieu tap hop theo de nghi thi Chu tich phai chiu trach nhiem ve nhung thiet hai xay ra ddi vdi Cong ty; nhung ngudi de nghi to chuc cudc hop duoc de cap den d Khoan 3, Dieu 31 cua Dieu le Cong ty cd the tu minh trieu tap hop HDQT. 5. Uy quyen cua Chu tjch HDQT Trong trudng hop can thiet Chu tich HDQT cd the uy quyen bang van ban cho mot thanh vien HDQT to chuc hop HDQT va chiu trach nhiem ve viec uy quyen cua minh. 6. Dia diem hop HDQT Dia diem hop HDQT la tru sd chinh cua Cong ty hoac d nhung dia chi khac, tren lanh thd Viet Nam theo quyet dinh cua Chu tich HDQT va duoc su nhat tri cua cac thanh vien HDQT. 7. Noi dung Thong bao mdi hop HDQT 9

10 Thong bao mdi hop HDQT duoc lam bang van ban tieng Viet, phai thong bao day du: Chuong trinh, Thdi gian, Dia diem hop. Thong bao phai duoc gui kem vdi cac hd so, tai lieu can thiet lien quan, phu hop vdi nhung van de can duoc ban bac, thao luan va quyet dinh tai cudc hop HDQT; cd the kem theo cac phieu bieu quyet, xin y kien cua nhung thanh vien HDQT khong the du hop. 8. Gui Thong bao mdi hop HDQT i. Thong bao trieu tap hop HDQT va cac hd so, tai lieu can thiet phai duoc chuyen den cho cac thanh vien HDQT trudc ngay hop du kien it nhat la 05 (nam) ngay, bang cac hinh thuc: Giao nhan true tiep; Gui fax, gui cac tep dien tu (file), sd hda cac hd so, tai lieu; va gui qua dudng buu dien bang hinh thuc chuyen phat nhanh cd dam bao hoac cac phuong tien khac, nhung phai dam bao den duoc dung dia chi cua tung thanh vien HDQT da dang ky tai Cong ty; ii. Cac thanh vien HDQT cd trach nhiem dang ky dia chi lien lac tai Van phdng Cong ty (gdm cd: Dia chi noi d; dia chi noi lam viec; sd dien thoai; sd fax; dia chi ...) va thong bao khi cd su thay ddi ddi vdi cac dia chi nay. 9. Dieu kien tien hanh cuoc hop HDQT va thong qua cac Quyet dinh, Nghi quyet Cac cudc hop cua HDQT chi duoc tien hanh va ra cac quyet dinh, nghi quyet khi cd it nhat 3/4 (ba phan tu) sd thanh vien HDQT cd mat true tiep hoac thong qua Ngudi dai dien (ngudi duoc uy quyen). Trudng hop cudc hop duoc trieu tap khong du sd thanh vien du hop theo quy dinh thi duoc trieu tap lan thu hai trong thdi han 07 (bay) ngay, ke tu ngay du dinh hop lan thu nhat.cudc hop trieu tap lai duoc tien hanh neu cd hon 1/2 (mot phan hai) sd thanh vien HDQT du hop. Dieu 11. Bieu quyet trong cuoc hop cua HDQT A X "7 r 1. Thanh vien HDQT khong dirge quyen bieu quyet 1. Thanh vien HDQT khong duoc bieu quyet ddi vdi cac giao dich ma thanh vien do hoac ngudi cd lien quan den thanh vien do tham gia, ke ca trong trudng hop loi ich cua thanh vien HDQT trong giao dich nay chua duoc xac dinh va cho du do la loi ich vat chat hay phi vat chat. Cac giao dich neu tren phai duoc trinh bay trong Thuyet minh bao cao tai chinh cung ky va cong bd trong Bao cao thudng nien; ii. Mot thanh vien HDQT se khong duoc tinh va sd luong thanh vien tdi thieu can thiet cd mat de cd the to chuc mot cudc hop HDQT ban bac, thao r \ x 9 luan, quyet dinh ve ndi dung ma thanh vien HDQT do khong cd quyen bieu quyet. 2. Bieu quyet da so 10

11 HDQT thong qua cac quyet dinh va ra nghi quyet tren co so y kien tan thanh ciia da so thanh vien HDQT co mat (tren 50%). Trudng hop so phieu tan thanh va phan doi ngang bdng nhau, phieu bieu quyet ciia Chu tich HDQT la phieu quyet dinh. 3. Bien ban hop HDQT Bien ban hop HDQT thuc hien theo khoan 14, Dieu 31 ciia Dieu le Cong ty- 4. Van ban Nghi quyet cua HDQT i. Van ban Nghi quyet ciia HDQT duoc lap tren co sd cac van de da duoc HDQT ban bac, thao luan va quyet dinh trong cudc hop HDQT hoac thong nhat, tan thanh theo hinh thuc lay y kien bang van ban; Van ban Nghi quyet ciia HDQT cd chu ky ciia Chu tich HDQT va Thu ky HDQT; ii. Chii tich HDQT va Thu ky HDQT chiu trach nhiem ve ndi dung ciia cac van ban nghi quyet ciia HDQT. 5. Cong bd Nghi quyet cua HDQT i. Van ban Nghi quyet ciia HDQT duoc gui tdi cac don vi, ca nhan cd lien quan trong Cong ty de to chuc thuc hien va duoc cong bd tren website, trang thong tin dien tu ciia Cong ty; ii. Cong bd Nghi quyet ciia HDQT theo quy dinh ve cong bd thong tin tren thi trudng chiing khoan ddi vdi Cong ty dai chiing quy md ldn. 2 2 A A Dieu 12. Quy trinh, thu tuc ve viec thanh lap va hoat dong cua cac tieu ban thudc HDQT. Trong trudng hop can thiet HDQT ra Nghi quyet, Quyet dinh thanh lap cac tieu ban thudc HDQT, giup viec cho HDQT. HDQT phe duyet, ban hanh quy che to chiic va hoat ddng ciia cac tieu ban nay. CHUONG IV: BAN KIEM SOAT VA KIEM SOAT VIEN x 2-3 Dieu 13. Tieu chuan va dieu kien cua Kiem soat vien Tieu chuan va dieu kien ciia Kiem soat vien thuc hien theo Dieu 40 Dieu le Cong ty. x > x r f Dieu 14. De cur, irng cur, bau va cocau Kiem soat vien i. Sd luong Ban kiem soat cd tu 03 den 05 (nam) ngudi; nhiem ky ciia Kiem soat vien khong qua 05 (nam) nam va Kiem soat vien cd the duoc bau lai vdi sd nhiem ky khong han che; 11

12 X X f. ) ii. Viec de cu, ung cu va bau Kiem soat vien thuc hien theo Dieu 39 Dieu le Cong ty; Trudng hop da xac dinh dugc trudc ung vien, thong tin lien quan den cac ung vien Kiem soat vien dugc cong bd tdi thieu 10 ngay trudc ngay khai :> 7 f f mac hgp Dai hdi ddng cd ddng tren trang thong tin dien tu cua cong ty de cd ddng cd the tim hieu ve cac ung vien nay trudc khi bd phieu, ung vien Kiem soat vien phai cd cam ket bang van ban ve tinh trung thuc, chinh xac va hgp ly cua cac thong tin ca nhan dugc cong bd va phai cam ket thuc hien nhiem vu mot each trung thuc, trung thanh, can trong va vi lgi ich cao nhat cua cong ty neu dugc bau lam Kiem soat vien. Thong tin lien quan den ung vien Kiem soat vien dugc cong bd tdi thieu bao gdm: a) Hg ten, ngay, thang, nam sinh; b) Trinh do chuyen mdn; c) Qua trinh cong tac; r d) Cac thong tin khac (neu cd) theo quy dinh tai Dieu le cong ty iii. Viec bieu quyet bau Kiem soat vien phai dugc thuc hien theo phuong thuc bau ddn phieu, theo do mdi Cd ddng cd tong sd phieu bieu quyet tuong ung vdi tong sd cd phan sd huu nhan vdi sd thanh vien dugc bau ciia Ban kiem soat va cd ddng cd quyen ddn het tong sd phieu bau ciia minh cho mot hoac mot sd ung cii vien; f X f t iv. Ban to chuc DHDCD can cii Dieu le Cong ty, can cu Quy che nay de Ban hanh Quy che bau cii khi tien hanh bau Kiem soat vien, hudng dan cu the cho Cd ddng thuc hien phuong thuc bau ddn phieu. X n, -7 Dieu 15. Mien nhiem va bai nhiem Kiem soat vien Mien nhiem va bai nhiem Kiem soat vien thuc hien theo Dieu 45 Dieu le Cong ty. CHUONG V: NGAN NGlTA XUNG DOT LOI ICH VA GIAO DICH VOI CAC BEN CO QUYLN LOI LIEN QUAN DEN CONG TY x x x Dieu 16. Trach nhiem trung thuc va tranh cac xung dot ve quyen loi cua cac thanh vien HDQT, Ban giam doc 1. Thanh vien HDQT, Giam ddc, can bd quan ly va nhung ngudi lien quan khong dugc phep su dung nhung co hdi kinh doanh cd the mang lai lgi ich 12 x

13 cho Cong ty vi muc dich ca nhan; khong duoc su dung nhung thong tin co dugc nhd chuc vu cua minh de tu lgi ca nhan hay de phuc vu lgi ich ciia to chuc hoac ca nhan khac. 2. Trong trudng hgp cac thanh vien HDQT true tiep hoac gian tiep dugc hudng lgi tir hgp dong hoac giao dich da dugc ky ket hoac dang du kien ky ket vdi Cong ty va biet minh cd lgi ich trong do se phai cong khai ban chat, ndi dung ciia quyen lgi trong cudc hgp HDQT lan dau tien xem xet van de ky ket hgp ddng hoac giao dich nay. Nhung ddi tugng nay dugc tiep tuc thuc hien hgp ddng khi cac thanh vien HDQT khong cd lgi ich lien quan da quyet dinh khong truy cuu van de nay. 3. Cong ty khong dugc phep cap cac khoan vay hoac bao lanh cho cac thanh vien HDQT, thanh vien BKS, Giam ddc, can bd quan ly va nhung ngudi cd lien quan hoac bat ky phap nhan nao ma cac ddi tugng tren cd cac lgi ich tai chinh, tru khi DHDCD cd quyet dinh khac. X X 4. Hgp ddng hoac giao dich giua Cong ty vdi mot hoac nhieu thanh vien HDQT, Giam ddc, can bd quan ly hoac nhung ngudi lien quan den hg hoac cong ty, ddi tac hiep hdi ma mot hay nhieu thanh vien HDQT, can bd quan ly hoac nhung ngudi cd lien quan den hg la thanh vien hoac cd lien quan lgi ich tai chinh se khong bi vd hieu neu: i. Ddi vdi hgp ddng cd gia tri tu dudi 35% tong gia tri tai san dugc ghi trong bao cao tai chinh gan nhat, cac yeu to quan trgng trong hgp ddng hoac giao dich cung nhu cac mdi quan he va lgi ich cua can bd quan ly hoac thanh vien HDQT dugc bao cao cho HDQT hoac cac tieu ban lien quan (neu cd) va dugc phep cua HDQT hoac tieu ban do; ii. Ddi vdi nhung hgp ddng cd gia tri bang hoac ldn hon 35% tong gia tri tai san dugc ghi trong bao cao tai chinh gan nhat, cac yeu to quan trgng cung nhu mdi quan he va lgi ich cua can bd quan ly va thanh vien HDQT da dugc cong bd cho cac cd ddng khong cd lgi ich lien quan cd quyen bieu quyet va dugc dugc hg bd phieu tan thanh; iii. Hgp ddng hoac giao dich do dugc mot to chuc tu van ddc lap cho la cong bang vao thdi diem giao dich hoac dugc HDQT cho phep thuc hien. 5. Thanh vien HDQT khong dugc bieu quyet ddi vdi cac giao dich ma thanh vien do hoac ngudi cd lien quan den thanh vien do tham gia, ke ca trong trudng hgp lgi ich ciia thanh vien HDQT trong giao dich nay chua dugc xac dinh va cho du do la lgi ich vat chat hay phi vat chat. Cac giao dich neu tren phai dugc trinh bay trong Thuyet minh bao cao tai chinh cung ky va cong bd trong Bao cao thudng nien. 6. Cac thanh vien HDQT, Giam ddc dieu hanh, can bd quan ly hay ngudi cd lien quan vdi cac ddi tugng tren khong dugc su dung cac thong tin chua dugc phep cong bd ciia Cong ty de tiet Id cho ngudi khac hay de tu minh tien hanh cac giao dich cd lien quan. 13

14 7. Cong ty se quy dinh ve danh gia hoat dong, khen thudng va ky luat doi vdi thanh vien HDQT, thanh vien BKS, thanh vien Ban giam doc va cac can bo quan ly bao gdm cac ndi dung chinh sau day: i. Xay dung cac tieu chuan danh gia. ii. Xay dung he thong khen thudng va ky luat. iii. To chuc bd may danh gia, khen thudng va ky luat. iv. To chuc thuc hien. Dieu 17. Giao djch voi ngudi co lien quan 1. Khi tien hanh giao dich vdi nhung ngudi cd lien quan, Cong ty phai ky ket hop ddng bang van ban theo nguyen tac binh dang, tu nguyen. Ndi dung hop ddng phai rd rang, cu the. Cac dieu khoan ky ket, bd sung sua ddi, thdi han hieu luc, gia ca cung nhu can cu xac dinh gia ca cua hop ddng phai duoc cong bd thong tin theo cac quy dinh cua phap luat. 2. Cong ty cd he thong cac bien phap can thiet nham ngan ngua nhung ngudi cd lien quan can thiep vao hoat ddng cua Cong ty va gay ton hai cho loi ich cua Cong ty thong qua viec ddc quyen cac kenh mua va ban, lung doan gia ca thong qua co che giam sat cua BKS, cua cac thanh vien HDQT ddc lap va he thong bao cao quan ly ndi bd. 3. Cong ty cung han che tdi da viec cac cd ddng va nhung ngudi cd lien quan tien hanh cac giao dich lam that thoat vdn, tai san hoac cac ngudn luc khac cua Cong ty. Cong ty cam doan khong cung cap nhung dam bao ve tai chinh cho cac cd ddng va nhung ngudi cd lien quan. x x x Dieu 18. Dam bao quyen hop phap cua nhirng ngudi cd quyen loi lien quan den Cong ty r x 1. Cong ty cam ket ton trong quyen loi hop phap cua nhung ngudi cd quyen loi lien quan den Cong ty. 2. Cong ty ludn ton trong va hop tac tich cue vdi nhung ngudi cd quyen loi lien quan den Cong ty thong qua viec: i. Cung cap day du thong tin can thiet de giup ho danh gia ve tinh hinh hoat ddng va tai chinh cua Cong ty va dua ra quyet dinh; ii. Khuyen khich hq dua ra y kien ve tinh hinh hoat ddng kinh doanh, tinh hinh tai chinh va cac quyet dinh quan trong lien quan tdi loi ich cua ho 9 r thong qua lien he true tiep vdi HDQT, Ban giam ddc va BKS. 3. La mot doanh nghiep hoat ddng theo quy dinh cua phap luat Viet Nam, cac van de ve phiic loi, bao ve mdi trudng, loi ich chung cua cdng ddng, va trach nhiem xa hdi ciia Cdng ty duoc Cdng ty dat lam mot trong nhung chinh sach quan trong ciia Cdng ty ben canh cac chinh sach dieu hanh kinh doanh khac. 14

15 4. Cong ty cam ket se bdi thudng cho nhung ngudi da dang va cd nguy co trd thanh mot ben lien quan trong cac vu khieu nai, kien tung da va dang hoac cd thd se dugc tien hanh neu hg da hoac dang la thanh vien HDQT, can bd quan ly nhan vien hoac dai dien cua Cdng ty neu nhung ngudi nay hanh ddng trung thuc cin trgng vdi nang luc chuyen mdn theo phuong thuc ma ngudi do tin tudng rdng do la vi lgi ich hoac khong chdng lai lgi ich cao nhat cua Cdng ty tren co sd tuan thu luat phap. CHUONG VI: CONG BO THONG TIN, MINH BACH VA BAO MAT Dieu 19. Cdng bd thong tin thudng xuyen 1. Cdng ty cd nghia vu cdng bd day du, chinh xac va kip thdi thong tin f x 9 dinh ky va bat thudng ve tinh hinh hoat ddng san xuat kinh doanh, tai chinh va tinh hinh quan tri Cdng ty cho cd ddng va cdng chung. Thong tin va each thuc cdng bd thong tin dugc thuc hien theo quy dinh cua phap luat va Dieu le Cdng ty- 2. Viec cdng bd thong tin dugc thuc hien theo nhung phuong thuc nham dam bao cd ddng va cdng chung dau tu cd the tiep can mot each cdng bang va ddng thai. Ngdn tu trong cdng bd thong tin can ro rang, de hieu va tranh gay hieu lam cho cd ddng va cdng chiing dau tu, dam bao thong tin minh bach. x r x Dieu 20. Cong bd thong tin ve tinh hinh quan trj Cong ty r x 1. Cdng ty phai cdng bd thong tin ve tinh hinh quan tri Cdng ty trong cac ky DHDCD hang nam, trong Bao cao thudng nien ciia Cdng ty theo quy dinh ciia phap luat ve chung khoan va thi trudng chiing khoan, tdi thieu phai bao gdm nhung thong tin sau: i. Thanh vien va co cau ciia HDQT va BKS; ii. Hoat ddng ciia HDQT va BKS; iii. Hoat ddng ciia thanh vien HDQT ddc lap khong dieu hanh; iv. Hoat ddng ciia cac tieu ban ciia HDQT; v. Nhung ke hoach de tang cudng hieu qua trong hoat ddng quan tri cdng ty; vi. Thu lao va chi phi cho thanh vien HDQT, Ban Giam ddc va thanh vien BKS; vii. Thong tin ve cac giao dich cd phieu cdng ty ciia cac thanh vien HDQT, Ban Giam ddc, BKS, cd ddng ldn va cac giao dich khac ciia thanh vien HDQT, Ban Giam ddc, BKS va nhung ngudi lien quan tdi cac ddi tugng ndi tren; 15

16 viii. So lirgng thanh vien HDQT, Ban Giam doc va BKS da tham gia dao tao ve quan tri cong ty; ix. Nhung diem chua thuc hien theo quy dinh cua Quy che, nguyen nhan va giai phap. 2. Cong ty co nghia vu bao cao dinh ky Quy, Sau (06) thang, Nam va cong bo thong tin ve tinh hinh quan tri Cong ty theo quy dinh cua phap luat ve chung khoan va thi trudng chung khoan cho UBCKNN va SGDCK Ha Noi. x *> r Dieu 21. To chirc viec cong bo thong tin 1. Viec cong bo thong tin cua Cong ty duoc thuc hien theo Quy che ve cong bo thong tin cua Cong ty, theo quy dinh cua Luat Chung khoan va phap luat cd lien quan; 2. Giam ddc Cdng ty la ngudi cdng bd thong tin; Giam ddc chi dao Phong To chuc - Hanh chinh Cdng ty thuc hien viec cdng bd thong tin cua Cdng ty; 3. Thong qua ndi dung thong tin cdng bd: Cac ndi dung, van ban, thong tin cdng bd neu cd kha nang anh hudng den gia chung khoan, anh hudng nghiem trong den lgi ich hgp phap cua nha dau tu va anh hudng den quyet dinh cua Cd ddng va cdng chung dau tu, cac su kien ddi vdi cdng ty dai chung phai dugc cdng bd thong tin bat thudng trong thdi han 24 gid phai dugc HDQT hoac Chu tich HDQT thong nhat trudc khi cdng bd chinh thuc. Giam ddc trinh HDQT hoac Chu tich HDQT thong qua van ban, ndi dung, thong tin du kien cdng bd trudc khi cdng bd chinh thuc. Dieu 22. Thong tin noi bo 1. Thong tin ndi bd cua Cdng ty bao gdm cac du lieu, hd so, vat chung, hinh anh... lien quan thiet yeu den hoat ddng san xuat kinh doanh cua Cdng ty va tu lieu ve ca nhan cua cac cd ddng ldn hoac thanh vien HDQT, Ban Giam doc, BKS. 2. Thong tin ndi bd dugc luu giu can mat bdi nhung ngudi cd tham quyen trong Cdng ty trong mgi trudng hgp. 3. Thong tin ndi bd chi dugc cung cap khi cd yeu cau hgp ly cua cac co quan quan ly chuc nang phuc vu muc dich hgp phap trong thdi gian nhat dinh, f * * x r trong pham vi cho phep neu dugc su ddng y ciia HDQT, Ban Giam ddc, BKS Dieu 23. Viec quan ly thong tin noi bo r Giam ddc la ngudi chiu trach nhiem cao nhat trong viec xay dung tieu thuc phan loai thong tin va he thong quan ly thong tin ndi bd phu hgp vdi cac quy dinh hien hanh ciia phap luat. Ve nguyen tac thong tin ndi bd can dugc quan ly tap trung tu tren xudng dudi. Tung bd phan tuy theo dac thu cdng viec cd danh gia muc do nhay cam ciia cac thong tin phat sinh tai bd phan do de cd each xii ly, bao mat va quan ly thich hgp. 16 r

17 Trong qua trinh phat trien hoat (long kinh doanh, danh muc cac thong tin can duoc thudng xuyen bd sung va cap nhat de quan ly va theo ddi chat che, han che nhung anh hudng tieu cue ciia viec rd ri thong tin ndi bd ra ben ngoai. x A r X A A Dieu 24. Cdng bd thong tin ve cac co dong Idn 1. Cdng ty phai to chuc cdng bd thong tin dinh ky ve tung Cd ddng ldn r gdm cac ndi dung chii yeu sau: 1. Ten, nam sinh (cd ddng ca nhan); ii. Dia chi lien lac; iii. Nghe nghiep (cd ddng ca nhan), nganh nghe hoat ddng (cd ddng to chuc); iv. Sd luong va ty le cd phan sd huu trong cdng ty; r x v. Tinh hinh bien ddng ve sd huu ciia cac cd ddng ldn; vi. Nhung thong tin cd the dan tdi su thay ddi ldn ve cd ddng ciia cdng ty; vii. Tinh hinh tang, giam cd phieu, va cam cd, the chap cd phieu cdng ty ciia cac cd ddng ldn. 2. Cdng ty cd nghia vu bao cao dinh ky Quy, Nam va cdng bd thong tin ve tinh hinh bidn ddng co ddng theo quy dinh ciia UBCKNN cho UBCKNN va SGDCK Ha Ndi. X Dieu 25. Bao mat thong tin Neu khong cd su ddng y trudc bang van ban ciia HDQT thi khong mot thanh vien nao ciia HDQT, BKS, Can bd quan ly, Cd ddng hoac ngudi cd lien quan nao duoc phep tiet Id bat ky thong tin nao lien quan tdi Cdng ty hoac cac hoat ddng kinh doanh ciia Cdng ty ma thong tin do khong duoc phd bien hoac khong de suy luan tu cac thong tin da duoc phd bien rdng rai, tru khi ngudi tiep nhan thong tin la: i. Cdng ty thanh vien ciia Cdng ty (neu cd); hoac ii. Cac Cd ddng theo quy dinh tai Dieu le Cdng ty hoac duoc quyet dinh ciia DHDCD; iii. Can bd quan ly va nhan vien ciia Cdng ty hoac cac kiem toan vien, tu van vdi ly do nhung ngudi nay can biet thong tin de thuc hien cdng viec ciia minh true tiep hoac gian tiep lien quan den hoat ddng kinh doanh ciia Cdng ty. Nhung trong cac trudng hop nay, ngudi tiep nhan thong tin phai bao mat cac thong tin tiep nhan va khong tiet Id cho bat cii ngudi nao khac; hoac iv. Cac cd ddng hoac giam ddc ciia cd ddng (trudng hop cd ddng la phap nhan) hoac cac tu van va nha cung cap dich vu ciia cd ddng, vdi dieu kien la nhung ngudi nay phai cam ket bang van ban se bao mat cac thong tin tiep nhan va khong tiet Id cho bat cii ngudi nao khac; 17 hoac

18 v. Cho mot so lugng nhat dinh cac nha dau tu tiem nang dang tim kiem co hoi de mua, true tiep hoac gian tiep, bat ky co phan nao trong Cong ty, voi dieu kien la nhung ngudi nay phai cam ket bang van ban se bao mat cac thong tin tiep nhan va khong tiet Id cho bat cu ngudi nao khac; hoac vi. Cac noi dung dugc yeu cau phai cung cap thong tin theo quy dinh cua luat phap, quy dinh ve giao dich chung khoan hoac theo lenh, yeu cau, cua mot co quan toa an hoac co quan nha nude cd tham quyen; hoac vii. Co quan thue theo yeu cau hgp ly va nham muc dich phuc vu viec ke khai nop thue ma cd ddng lien quan. CHUONG VII: TRiNH TU THU TUC LUA CHON, BO NHIEM, MIEN NHIEM CAN BO QUAN LY CAP CAO x -> r x Dieu 26. Bd nhiem Giam ddc dieu hanh HDQT bd nhiem mot thanh vien trong HDQT hoac mot ngudi khac lam Giam ddc dieu hanh trong nhiem ky 05 (nam) nam. Viec bd nhiem, mien nhiem, nhiem vu va quyen han ciia Giam ddc dieu hanh thuc hien theo quy dinh tai cac Dieu 34, Dieu 35 va Dieu 36 ciia Dieu le Cdng ty. X Dieu 27. Can bd quan ly khac Theo de nghi ciia Giam ddc dieu hanh va dugc su chap thuan ciia 7 \ r f HDQT, Cdng ty dugc tuyen dung can bd quan ly can thiet, vdi sd lugng va chat lugng phu hgp vdi co cau va thong le quan ly cdng ty do HDQT de xuat tuy timg thdi diem. i. HDQT bd nhiem, mien nhiem, each chuc, quyet dinh muc luong va lgi ich khac ciia Phd Giam ddc va Ke toan trudng tren co sd de trinh, de nghi ciia Giam ddc dieu hanh; HDQT bd nhiem Ngudi dai dien Cdng ty, Ngudi dai dien vdn ciia Cdng ty tai cac doanh nghiep Cdng ty cd tham gia gdp vdn theo nhu cau ciia Cdng ty; ii. Ddi vdi cac chuc danh khac nhu Giam ddc Chi nhanh, Xi nghiep, Van phdng dai dien Cdng ty dugc Giam ddc dieu hanh bd nhiem sau khi cd van ban chap thuan ciia HDQT; iii. Giam ddc dieu hanh bd nhiem, mien nhiem, each chuc cac chuc danh quan ly khac trong Cdng ty; cac quyet dinh bd nhiem, mien nhiem, each chuc ddi vdi cac chuc danh nay dugc giii ddng thdi cho HDQT, BKS de bao cao; iv. Giam ddc dieu hanh la ngudi dai dien theo phap luat ciia Cdng ty, thay mat Cdng ty ky hgp ddng lao ddng vdi tat ca can bd quan ly, nhan vien, ngudi lao ddng trong Cdng ty. 18

19 v. Can bo quan ly phai dap ung duoc cac tieu chuan cu the cua vi tri bo nhiem, co nang luc thuc hien va phai co su man can can thiet de cac hoat dong va to chuc cua Cong ty dat duoc cac muc tieu de ra. Dieu 28. Cac trudng hop mien nhiem hay bai nhiem, thay the can bo quan ly cap cao. Can bo quan ly cap cao (bao gdm: Giam doc, Pho Giam doc, Ke toan trudng) se bi mien nhiem hoac bai nhiem trong cac trudng hop sau: i. Theo quy dinh tai Dieu le cua Cdng ty tai khoan 2, khoan 3 cua Dieu 36; ii. Bi luat phap cam khong duoc dam nhiem vi tri quan ly; hay bi rdi loan x x > tinh than va Cdng ty cd nhung bang chung chuyen mdn chung to ngudi do khong con nang luc hanh vi dan su; iii. Lien tuc khong hoan thanh nhiem vu duoc giao va khong con uy tin qua 02 (hai) nam lien tiep; hoac de xay ra nhung su cd, thiet hai nghiem trong cho loi ich va tai san cua Cdng ty, trong pham vi trach nhiem; iv. Da gui don xin tu chuc bang van ban den HDQT hay Giam ddc dieu hanh; r v. Vi pham ky luat lao ddng d muc sa thai hoac bi each chuc theo quyet dinh cua HDQT Cdng ty; vi. Het thdi han hop ddng lao ddng ma Cdng ty khong gia han hoac tai ky ket; Het thdi han bd nhiem ma khong duoc tai bd nhiem. CHUONG VIII: QUY TRINH PHOI HOP HOAT DONG GIlTA HDQT, BAN KIEM SOAT VA GIAM D6C DIEU HANH Dieu 29. Thuc hien chuc nang, nhiem vu cua BKS X 1. Thong bao ve hoat dong cua HDQT: 1. Chuong trinh, ndi dung va du thao Nghi quyet cac cudc hop ciia HDQT phai duoc gui den BKS cung thdi gian gui tdi cac thanh vien HDQT; r r r x ii. Cac Nghi Quyet ciia HDQT duoc gui den Ban giam ddc va ddng thdi gui ddn BKS. 2. Hoat dong giam sat cua BKS: BKS cd quyen nhan va yeu cau cung cap: i. Thong bao mdi hop ciing tai lieu lien quan, phieu lay y kien thanh vien HDQT ddn cac thanh vien BKS; ii. Bien ban, Nghi Quyet ciia HDQT; iii. Bao cao ciia Giam ddc; x iv. Thong tin, tai lieu ve quan ly, 19 dieu hanh hoat ddng kinh doanh; x

20 v. Bao cao tinh hinh kinh doanh, bao cao tai chinh dinh ky 6 thang/lan; vi. Bao cao danh gia cong tac quan ly cua HDQT. BKS co nghia vu bao mat tuyet doi cac thong tin thu duoc trong qua trinh giam sat hoat dong Cong ty. Viec tiet 16 cac thong tin nay chi khi co yeu cau ciia co quan co tham quyen hoac duoc su dong y ciia DHDCD. 3. Thu tuc thong bao: r r 7 i. Tai lieu ciia HDQT, Giam doc duoc gui den Ban Kiem soat vao ciing thdi diem gui den cac thanh vien HDQT; x x r \ r ii. Thanh vien BKS cd quyen yeu cau Ban giam ddc tao dieu kien tiep can hd so, tai lieu lien quan den hoat ddng kinh doanh ciia doanh nghiep tai try sd chinh ciia doanh nghiep hoac noi luu tru hd so. 4. Giam sat hoat dong HDQT va Ban giam ddc: i. BKS chiu trach nhiem trudc cd ddng ciia Cdng ty ve cac hoat ddng giam sat ciia minh. BKS cd trach nhiem giam sat tinh hinh tai chinh ciia cdng ty, tinh hop phap trong cac hanh ddng ciia thanh vien HDQT, Ban Giam ddc, Can bd quan ly, su phdi hop giua HDQT vdi BKS, BGD va cd ddng, cac nhiem vu khac theo quy dinh ciia phap luat, ciia Dieu le Cdng ty nham bao ve quyen loi hop phap ciia Cdng ty va cac cd ddng; ii. BKS hop it nhat 02 (hai) lan/nam, sd luong tham du it nhat bang 2/3 sd thanh vien BKS, bien ban hop BKS phai duoc lap chi tiet rd rang va duoc luu nhu tai lieu quan trong ciia Cdng ty nham xac dinh trach nhiem ciia tung thanh vien BKS ddi vdi cac Nghi quyet ciia BKS; iii. Trong cac cudc hop ciia BKS, BKS cd quyen yeu cau thanh vien HDQT, thanh vien kiem toan ddc lap tham gia va tra loi cac van de BKS quan tarn. Khi can thiet, Trudng BKS cd the moi mot sd thanh vien HDQT va thanh vien Ban Giam ddc/ Ban Dieu hanh tham gia cudc hop ciia BKS de thao luan, lam ro ve nhung van de lien quan. Giay mdi cd day dii cac ndi dung can thiet, duoc chuyen den ngudi duoc moi it nhat 03 (ba) ngay trudc cudc hop. Trudng BKS cd van ban thong bao ket qua cudc hop cho HDQT va Giam ddc Cdng ty trong thdi gian 07 (bay) ngay sau khi hop; iv. Cac thanh vien BKS cd quyen tham du tat ca cac cudc hop ciia HDQT, Ban Giam ddc/ Ban dieu hanh Cdng ty. Thanh vien BKS cd the tham gia thao luan trong cudc hop nhung khong tham gia bieu quyet, khong cd quyen ket luan cudc hop; v. Ddi vdi hoat ddng ciia Ban Giam ddc, can cu vao cac bao cao hoat ddng thudng ky va nhung yeu cau cung cap thong tin ca biet ciia BKS, BKS cd quyen de nghi HDQT xem xet lai cac quyet dinh ciia Giam ddc; vi. Trong trudng hop cd dau hieu vi pham phap luat, Dieu le Cdng ty va cd the gay thiet hai ldn ve vat chat, uy tin ciia Cdng ty, BKS cd quyen de nghi Giam ddc dung ngay viec thuc hien cac quyet dinh do. Trong vdng 01 gib ke 20

21 tir khi yeu ciu, BKS phai thong bao y kien cua BKS vdi cae thanh vien HDQT. Chu tich HDQT se ra thong bao ve viec thuc hien quyet dinh cua Giam ddc; vii. Kien nghi va/hoac danh gia hoat ddng cua tung thanh vien Ban Giam r iv f ddc trong mdi Quy de trinh Chu tich HDQT; viii. BKS cd thd bao cao true tidp len UBCKNN hoac cac co quan quan ly Nha nude khac trong trudng hop phat hien cac hanh vi duoc cho la vi pham phap luat hoac Dieu le Cdng ty ciia cac thanh vien HDQT, Ban Giam ddc hoac cac Can bd Quan ly. Dieu 30. Quy trinh, thu tuc phdi hop hoat dong giua HDQT, BKS va Ban giam ddc. 1. Tham gia cac cuoc hop cua HDQT, Ban giam ddc/ Ban dieu hanh. 1. HDQT se mdi cac thanh vien BKS tham du tat ca cac cudc hop ciia HDQT va cd the mdi them mot sd thanh vien Ban giam ddc/ Ban dieu hanh tham du mot sd cudc hop ciia HDQT. Cac thanh vien duoc tham gia mdi du hop cd the tham gia thao luan trong cudc hop nhung khong tham gia bieu quyet; ii. Thanh vien HDQT cd quyen tham du hoac cii dai dien tham du cac cudc hop Ban Giam ddc/ Ban dieu hanh, giao ban Cdng ty, cudc hop chuan bi cac de an trinh HDQT hoac cac cudc hop khac neu thay can thiet. Thanh vien HDQT hoac ngudi dai dien cd quyen phat bieu y kien nhung khong cd quyen ket luan cudc hop va khong tham gia bieu quyet; iii. Khi can thiet, Giam ddc Cdng ty cd the mdi mot sd thanh vien HDQT va Trudng BKS tham gia cac cudc hop ciia BGD/Ban dieu hanh. Ngudi chii tri cac cudc hop tren cd trach nhiem thong bao cho HDQT ve cudc hop, Giay mdi cd day du ndi dung can thiet (nhu ngay gid, dia diem hop, ndi dung va thanh phan hop) duoc chuyen den ngudi duoc mdi it nhat 03 (ba) ngay trudc cudc hop. Giam ddc se cd van ban thong bao ket qua cudc hop cd su tham gia ciia cac thanh vien HDQT, trudng BKS cho Chii tich HDQT va Trudng BKS trong thai gian 07 (bay) ngay sau khi hop. 2. Thong bao nghi quyet cua HDQT cho BKS va Ban Giam doc. Cac van ban nghi quyet ciia HDQT se duoc chuyen den BKS va Giam ddc trong thai han 10 (mudi) ngay sau khi hop. r x x 3. Bao cao cua Giam ddc va HDQT ve thuc hien nhiem vu, quyen han dugc giao. i. Giam ddc chiu trach nhiem bao cao bang van ban cho HDQT va DHDCD ve viec thuc hien nhiem vu va quyen han dugc giao theo dinh ky (6 X thang, hang nam) va khi cd yeu cau; x x f r ii. Thanh vien HDQT cd quyen yeu cau Giam ddc, Phd giam ddc hoac Tong giam ddc, Phd Tong giam ddc, ngudi quan ly cac dan vi trong Cdng ty cung cap thong tin tai lieu ve tinh hinh tai chinh, hoat ddng kinh doanh ciia Cdng ty va cua cac dan vi trong Cdng ty thong qua Giam ddc hoac Thu ky Hdi 21 r x

22 dong quan tri bang hinh thuc van ban hoac tin nhan dien thoai, . Ngudi quan ly va/hoac ngudi duoc yeu cau phai cung cap kip thai, day du va chinh xac cac thong tin, tai lieu theo yeu cau cua thanh vien Hoi dong quan tri. *> -> 9 r x x 4. Kiem diem viec thuc hien Ngh quyet va cac van de uy quyen cua HDQT doi vdi Giam doc, BGD. ' i. Theo dinh ky (6 thang, hang nam), Giam ddc phai to chuc hop BGD/ Ban dieu hanh de kiem diem, danh gia viec thuc hien cac nghi quyet cua HDQT; ii. Bien ban hop phai dugc luu tru, lam ca sd trich dan, dua thong tin vao bao cao cua BGD/ Ban dieu hanh. 5. Cac van de BGD/ Ban dieu hanh phai bao cao, cung cap thong tin va each thuc thong bao cho HDQT, BKS. f F r i. Ket qua thuc hien cac nghi quyet cua HDQT va DHDCD, ke hoach kinh doanh va ke hoach dau tu cua Cdng ty, ke hoach san xuat kinh doanh hang nam da dugc HDQT va DHDCD thong qua; ii. Bao cao hoat ddng dieu hanh Cdng ty, trong do cung cap chi tiet tinh hinh to chuc va hoat ddng cua Cdng ty; iii. Vao ngay 31/10 hang nam, Giam ddc Cdng ty phai trinh HDQT phe chuan ke hoach kinh doanh chi tiet cho nam tai chinh ke tiep; iv. De xuat nhung bien phap nang cao hieu qua hoat ddng va quan ly cua Cdng ty; v. Kien nghi sd lugng va cac loai can bd quan ly ma Cdng ty can tuyen dung de HDQT xem xet, bd nhiem hoac mien nhiem khi can thiet nham ap F r A dung cac hoat ddng cung nhu cac ca cau quan ly tot, phu hgp do HDQT de r F r xuat va tu van de HDQT quyet dinh chinh sach ciia can bd quan ly; vi. Chuan bi va de trinh de HDQT thong qua cac ban du toan dai han, hang nam va hang thang (bao gdm ca bang can ddi ke toan, bao cao hoat ddng san xuat kinh doanh va bao cao luu chuyen tien te) phuc vu hoat ddng quan ly ciia Cdng ty theo ke hoach kinh doanh; vii. Tat ca thong tin, bao cao deu dugc thuc hien bang van ban, dugc chuyen den Chii tich HDQT va Trudng BKS. r x 6. Phoi hgp hoat dong quan ly, dieu hanh, giam sat giua cac thanh vien HDQT, cac thanh vien BKS va cac thanh vien BGD/ Ban dieu hanh. X i. Cac thanh vien HDQT, BKS, BGD/Ban dieu hanh se thudng xuyen trao ddi trong cdng viec va cung cap thong tin qua lai theo tinh than hgp tac, hd trg, tao thuan lgi cho nhau lam viec theo dung dieu le, quy che lam viec va ke hoach hanh ddng chung; ii. Cac thanh vien HDQT, BKS, BGD/Ban dieu hanh se khong can thiep vao cdng viec dieu hanh theo he thong chuc nang, nhiem vu khac nhau cua mdi ca quan tru khi viec can thiep do theo quy dinh ciia Dieu le, Quy che Cdng ty 22

23 va Phap luat lien quan; iii. Trudng hop cap bach, cac thanh vien HDQT, BKS, BGD/ Ban dieu hanh co thi thong tin ngay (bang gap go, dien thoai, ) cho Chu tich HDQT hay Trudng BKS hay Giam ddc hoac tat ca (ba ngudi) de duoc giai quyet kip thai, hieu qua. CHl/ONG IX: DANH GIA HOAT DONG, CONG TAC KHEN THlTONG VA KY LUAT DOI VOI THANH VIEN HDQT, THANH VIEN BAN KIEM SOAT, GIAM DOC DIEU HANH VA CAC CAN BO QUAN LY KHAC Dieu 31. Doi vol thanh vien HDQT 1. Danh gia: HDQT se kiem diem danh gia ket qua hoat ddng cua mdi chuc danh, thanh vien theo tung 06 (sau) thang va hang nam, dua theo chuc nang nhiem vu do Dieu le Cdng ty quy dinh va ket qua thuc hien ke hoach hoat ddng ciia HDQT. 2. Khen thudng: Tuy theo thanh tich ca nhan, HDQT cd quyen su dung quy phuc lgi, khen thudng de chi cho cac khoan thudng va bao cao DHDCD. 3. Ky luat: Cac thanh vien HDQT cd the bi mien nhiem, bai nhiem trong cac trudng hgp da dugc quy dinh trong Dieu le Cdng ty, trong Quy che nay va theo cac quy dinh cua phap luat. x r *> Dieu 32. Doi vdi thanh vien Ban kiem soat 1. Danh gia: BKS se kiem diem danh gia ket qua hoat ddng cua mdi chuc danh, kiem soat vien theo tung 06 (sau) thang va hang nam, dua theo chuc nang nhiem vu do Dieu le Cdng ty quy dinh va ket qua thuc hien ke hoach hoat ddng ciiabks 2. Khen thudng: Tuy theo thanh tich ca nhan, Trudng Ban kiem soat se de nghi HDQT tham dinh va quyet dinh su dung quy phuc lgi, khen thudng de chi cho cac khoan thudng ddi vdi BKS va bao cao DHDCD. 3. Ky luat: Cac thanh vien BKS cd the bi mien nhiem, bai nhiem trong cac trudng hgp da dugc quy dinh trong Dieu le Cdng ty, trong Quy che nay va theo cac quy dinh cua phap luat. Dieu 33. Ddi vdi Giam ddc dieu hanh 7 r F x 1. Danh gia: HDQT se danh gia pham chat, nan g luc va ket qua dieu hanh ciia Giam ddc theo dinh ky 06 (sau) thang va hang nam. Viec danh gia dugc dua vao ket qua hoat ddng san xuat kinh doanh, thuc hien nhiem vu ke hoach cua Cdng ty va tham khao y kien ciia Trudng ban kiem soat, Ban Giam ddc va can bd chii chdt cac Phong, Chi nhanh, dan vi trong toan Cdng ty. 23